Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.

Join Our Team as an Administrative Assistant!

Company: MedCare Aesthetics

Location: St. John's, NL

Job Category: Administrative

Salary: $16.00 hourly

Employment Duration: Temporary

Working Hours: 20 to 30 hours bi-weekly

Language of Work: English

About the Role

Are you an organized and detail-oriented individual looking to make a meaningful impact in a dynamic environment? MedCare Aesthetics is seeking a dedicated Administrative Assistant to support our HR department and ensure smooth daily operations. This is an exciting opportunity to contribute to a team that values excellence and innovation in the aesthetics industry.

Key Responsibilities

• Coordinate the activities of the HR department to align with organizational goals.
• Facilitate the flow of information within the team.
• Direct and control daily operations while evaluating their effectiveness.
• Open and distribute mail and other materials efficiently.
• Record and prepare minutes for meetings, seminars, and conferences.
• Schedule and confirm appointments, ensuring optimal time management.
• Answer telephone calls and relay messages promptly.
• Respond to electronic inquiries and provide excellent customer service.
• Compile data, statistics, and other relevant information for reporting.
• Advise senior management on various administrative matters.
• Address employee questions and complaints with professionalism.
• Order office supplies and maintain inventory levels.
• Arrange travel itineraries and make necessary reservations.
• Greet visitors and direct them to appropriate contacts or service areas.
• Set up and maintain both manual and computerized information filing systems.
• Type and proofread correspondence, forms, and other documents.
• Perform data entry tasks accurately.
• Collaborate with the marketing department to communicate marketing messages effectively.
• Assist in recruiting and hiring processes, along with related staffing actions.
• Maintain and manage the digital database.
• Conduct basic bookkeeping tasks as needed.
• Evaluate work environments and procedures to enhance safety and efficiency.

Qualifications

Education

• College, CEGEP, or other non-university certificate or diploma from a program of 1 to 2 years, or equivalent experience.

Experience

• 1 year to less than 2 years of relevant experience.

Computer and Technology Knowledge

• Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Office, and Google Drive.

Work Conditions and Physical Capabilities

• Ability to work independently in a fast-paced environment.
• Work effectively under pressure and meet tight deadlines.
• Attention to detail and ability to perform repetitive tasks.
• Work with minimal supervision.

Personal Suitability

• Strong multitasking abilities.
• Excellent oral and written communication skills.
• Flexibility and organizational skills.
• Client-focused with a reliable and accountable work ethic.
• Strong time management and adaptability skills.

Why Join MedCare Aesthetics?

• Enjoy free parking and other benefits.
• Be part of a supportive and innovative team.

If you are ready to take the next step in your career and contribute to a thriving organization, we encourage you to apply!

Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.