Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.

Join Our Team as an Administrative Assistant!

Company: All-lane Immigration Ltd.

Location: Halifax, NS

Salary: $29.00 hourly

Work Term: Permanent

Hours: 30 hours per week

Work Language: English

About Us

At All-lane Immigration Ltd., we are dedicated to providing exceptional immigration services to our clients. Our team is passionate about helping individuals navigate the complexities of immigration processes, ensuring a smooth and supportive experience. We pride ourselves on our commitment to excellence and our client-focused approach.

About the Job

We are seeking an enthusiastic and organized Administrative Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring our office runs smoothly and efficiently. You will be responsible for a variety of administrative tasks that support our operations and enhance our client services.

Key Responsibilities

• Train staff to ensure a knowledgeable and efficient team.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments for clients and staff.
• Manage contracts and maintain accurate records.
• Answer telephone calls, relay messages, and respond to electronic inquiries.
• Advise senior management on administrative matters.
• Order office supplies and maintain inventory levels.
• Arrange travel, itineraries, and make reservations as needed.
• Greet visitors and direct them to the appropriate contacts or service areas.
• Set up and maintain both manual and computerized information filing systems.
• Provide excellent customer service to clients.
• Consult with clients post-sale to provide ongoing support.

Requirements

To be successful in this role, you should meet the following criteria:

• Education: College/CEGEP
• Experience: 2 to 3 years in a similar role or equivalent experience

Computer and Technology Knowledge

Proficiency in the following software is essential:

• MS Excel
• MS Outlook
• MS Word
• MS Office
• Google Drive

Work Environment

Our ideal candidate will thrive in a fast-paced environment and possess the following attributes:

• Ability to work independently and manage a large caseload.
• Strong attention to detail.

Personal Suitability

We are looking for someone who is:

• Able to multitask effectively.
• Excellent in both oral and written communication.
• Flexible and organized.
• A team player with a client-focused mindset.
• Reliable, dependable, and possesses strong time management skills.
• A quick learner who can adapt to new challenges.

Financial Benefits

We offer a competitive benefits package that includes:

• Group insurance benefits
• Pension plan

Screening Questions

As part of the application process, please consider the following:

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?

If you are ready to take the next step in your career and join a supportive and dynamic team, we encourage you to apply!

Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.