Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.

Join Our Team as an Administrative Assistant!

Company: Stella's Circle

Location: St. John's, NL

Job Category: Administrative

Employment Type: Permanent

Hours: 37.5 hours per week

Salary: $20.73 to $22.48 hourly (to be negotiated)

About the Role

Are you an organized, detail-oriented individual with a passion for supporting teams in a fast-paced environment? Stella's Circle is seeking a dedicated Administrative Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our organization by coordinating various administrative tasks and providing exceptional support to our staff and clients.

Key Responsibilities

• Arrange and coordinate seminars, conferences, and other events.
• Facilitate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Train other workers as needed.
• Record and prepare minutes of meetings, seminars, and conferences.
• Establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Respond to electronic inquiries.
• Compile data, statistics, and other information.
• Address employee questions and complaints.
• Order office supplies and maintain inventory.
• Arrange travel itineraries and make reservations.
• Greet visitors and direct them to appropriate contacts or service areas.
• Set up and maintain manual and computerized filing systems.
• Type and proofread correspondence and documents.
• Conduct research and perform data entry.
• Provide excellent customer service.
• Perform basic bookkeeping tasks.
• Plan, organize, direct, control, and evaluate daily operations.

Qualifications

Education

• College, CEGEP, or other non-university certificate or diploma from a program of 1 to 2 years.
• Or equivalent experience.

Experience

• 2 to less than 3 years of relevant experience.

Computer and Technology Knowledge

• Proficient in MS Office Suite (Excel, Outlook, PowerPoint, Word).
• Familiarity with MS Windows.

Personal Suitability

• Ability to multitask and work under pressure.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Team player with a client-focused approach.
• Reliable, adaptable, and accountable.
• Quick learner with good time management skills.

Work Environment

This role is set in a fast-paced environment where you will be expected to manage tight deadlines and a large workload. You will need to demonstrate flexibility and the ability to perform repetitive tasks while maintaining a high level of accuracy.

Security and Safety

• Enhanced reliability security clearance required.
• Criminal record check and vulnerable sector check will be conducted.

Benefits

Health Benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial Benefits

• Group insurance benefits
• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Long-Term Benefits

• Tax-Free Savings Account (TFSA)

Other Benefits

• Parking available
• Wellness program

If you are ready to take on this exciting opportunity and contribute to the mission of Stella's Circle, we encourage you to apply!

Disclaimer: Please note that the job posting you are about to read has been automatically generated by OpenAI based on a brief description sourced from the Job Bank.