Buyer II

About Remote Robotic SystemsHelp build the supply chain behind advanced robotics and autonomous systems operating across air, land, and sea.Remote Robotic Systems (RRS) is a Canadian robotics and defence-tech company helping organizations deploy enterprise-grade drones, uncrewed aircraft, robotic platforms, sensors, payloads, and remote operations technologies for mission-critical applications. Our solutions support customers across defence, public safety, security, industrial, infrastructure, energy, and government sectors.We work with advanced electronic components, robotics hardware, sensing systems, batteries, power systems, tools, and technical equipment sourced from suppliers in Canada and around the world. Reliable purchasing and material availability are essential to supporting our customers, technical teams, and growing operations.We're a fast-moving team that values ownership, practical problem solving, careful follow-through, and people who can bring order and visibility to complex operational work.
The RoleRemote Robotic Systems is looking for a Buyer II to support purchasing, supplier coordination, customs clearance, and material availability across our operations.You will manage purchasing activities from internal request through supplier confirmation, shipment, customs clearance, and receipt. You will work closely with suppliers, carriers, customs brokers, Sales, Operations, production, and technical teams to ensure that required materials and components are ordered accurately, tracked carefully, and available when needed. This role reports to the Director of Operations.A key part of this role will be reviewing sales-order requirements and confirming that all required products, parts, and supporting items are reflected in purchasing activity. You will identify missing, delayed, or unclear items early and coordinate follow-up before they affect customer commitments or operational timelines.We're looking for someone with hands-on purchasing or supply chain experience who is organized, comfortable communicating with suppliers, and able to follow details through to resolution in a fast-moving technical environment.
What You Will Work On
Purchasing & Order Management

• Create, update, and track purchase orders, requisitions, and related purchasing records.
• Review internal purchasing requests for completeness, accuracy, required approvals, pricing, quantities, and delivery requirements.
• Support Sales and Operations by reviewing sales orders and confirming that all required items are captured in purchase orders.
• Flag missing, delayed, backordered, or unclear items for follow-up before they affect customer or operational requirements.
• Collect supplier quotations and compare pricing, lead times, availability, order quantities, and commercial terms.
• Support purchasing of electronic components, robotics hardware, mechanical and electrical parts, tools, materials, batteries, power systems, consumables, and operational supplies.

Supplier & Delivery Coordination

• Communicate with suppliers to confirm order details, pricing, availability, lead times, backorders, substitutions, and delivery status.
• Track open purchase orders and follow up on supplier commitments through delivery.
• Identify cost, availability, quality, or schedule concerns and escalate them to the Operations team.
• Coordinate with internal stakeholders when requirements change or supplier commitments may affect schedules.
• Help resolve quantity discrepancies, missing confirmations, delivery delays, damaged shipments, packing-slip issues, and invoice mismatches.

Customs & Cross-Border Shipments

• Coordinate incoming customs clearance with suppliers, carriers, customs brokers, and internal teams.
• Collect and organize commercial invoices, shipping records, product information, and other documentation required to support customs clearance.
• Track cross-border shipments and follow up on clearance delays or missing information.
• Support timely receipt of imported components, products, and operational materials.
• Maintain clear records of customs communications, documentation, and outstanding issues.

Inventory, Records & Process Support

• Assist with inventory tracking, reorder requests, and material-availability updates for Operations.
• Maintain accurate records for purchase orders, quotations, supplier communications, receipts, invoices, packing slips, and purchasing documentation.
• Follow internal purchasing procedures, approval requirements, and documentation standards.
• Work with Sales, Operations, production, technical, accounting, and administrative teams to keep purchasing activities organized and visible.
• Support improvements to purchasing workflows, records, supplier information, and material-tracking practices.

Core Requirements

• Previous hands-on experience in purchasing, supply chain, procurement administration, inventory coordination, or a related operations role.
• Experience creating, updating, or tracking purchase orders and purchasing records.
• Ability to collect and compare supplier quotations, review order details, and identify discrepancies before an order is placed.
• Practical exposure to customs, import documentation, cross-border shipping, or coordination with customs brokers, carriers, and suppliers.
• Strong organization, follow-up, prioritization, and recordkeeping skills.
• Comfortable communicating with suppliers and internal stakeholders by email, phone, and shared business systems.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Interest in or exposure to electronics, technical products, robotics, manufacturing, or related operating environments.
• Dependable and process-oriented, with the ability to manage several open purchasing activities at once.
• Able to work on-site in Mississauga, Ontario.

Nice to Have

• Experience purchasing electronic components, robotics hardware, mechanical or electrical parts, batteries, power systems, tools, or technical equipment.
• Familiarity with purchase orders, invoices, packing slips, RFQs, supplier quote comparisons, and sales-order purchasing follow-up.
• Experience working with inventory, accounting, ERP, procurement, or purchasing systems.
• Education or professional training in supply chain, procurement, business administration, electronics, engineering technology, or a related field.
• Experience working in robotics, electronics, manufacturing, distribution, aerospace, defence, industrial technology, or another technical environment.
• Experience supporting supplier-performance, purchasing-data, or procurement-process improvements.
• Familiarity with Canadian import and customs documentation.

What Will Make You Successful

• You follow a purchase from initial request through delivery rather than assuming that issuing the purchase order completes the work.
• You notice missing information, quantity differences, pricing issues, and unclear delivery commitments before they become larger problems.
• You communicate clearly and consistently with suppliers and internal teams.
• You are comfortable following up repeatedly when an item, response, or commitment remains outstanding.
• You keep records accurate and current so other people can understand the status of an order without reconstructing the history.
• You can balance urgent requests with the purchasing controls and documentation needed for reliable operations.
• You look for practical ways to make purchasing work more organized, visible, and scalable.

What We Offer

• The opportunity to support a growing Canadian robotics and defence-technology company.
• Direct exposure to advanced robotics, autonomous systems, electronic components, technical hardware, and cross-border supply chains.
• Broad involvement across purchasing, suppliers, customs, inventory, sales-order support, and operational improvement.
• A collaborative environment where strong purchasing follow-through has a visible effect on customer commitments and operational performance.
• Opportunities to help strengthen and scale RRS procurement processes as the organization grows.
• Competitive compensation, group benefits, RRSP matching, and eligibility for the company bonus program.

Employment DetailsType: Full-time. This posting is for an existing, open vacancy.Location: On-site in Mississauga, Ontario.Compensation: $65,000-$80,000 per yearPhysical requirements: This is primarily office-based work involving extended computer use, with occasional visits to warehouse, inventory, and operational areas. The role may occasionally involve lifting and carrying items weighing up to 25 lbs. Accommodation is available where required.Security clearance: Some roles are conditional on the ability to obtain and maintain the required security clearance.Use of AI in hiring: We may use AI tools to help with parts of our hiring process, such as reviewing applications, screening resumes, and evaluating candidate responses. These tools support our team, but people make all hiring decisions. AI is used to assist, not replace, human judgment.
Application ProcessIf you're excited about purchasing, supplier coordination, cross-border shipments, and helping build the operational foundation behind advanced robotics and autonomous systems, we'd love to hear from you.Submit your resume and a short note describing your experience with purchasing, supplier coordination, electronic or technical products, inventory, customs and import coordination, sales-order support, or related operations work.Remote Robotic Systems is an equal opportunity employer. If you require accommodation during the recruitment process, please let us know.