Tamarack Institute
ON, ON
Posté hier
Détails de l'emploi :
Télétravail
70 000 $ - 75 000 $ / année
Niveau d`entrée
Avantages :
Congés payés
Tamarack InstituteExecutive Assistant to the President & CEO
We recognize that the majority of our work occurs on the ancestral homelands of Indigenous Peoples, including the First Nations, Métis, and Inuit. We recognize the contributions of Indigenous people and support their ongoing struggle for self-determination and sovereignty. We work to understand the history of the lands upon which we are guests and to contribute to justice for all Indigenous Peoples. We also wish to acknowledge those who came to Turtle Island – as migrants either in this generation or in generations past – and those of us who came here involuntarily, particularly those brought to these lands as a result of the Trans-Atlantic Slave Trade and Slavery. Tamarack pays tribute to those ancestors of African origin and descent and thanks them for their contributions toward transforming systems in ways that promote everyone’s sense of belonging and safety. At Tamarack, we are taking action that allows us to be aware of, recognize, and address the systemic ways in which anti-Black racism manifests. Black and Indigenous communities demonstrate that we can work together in solidarity toward peace and equity as we use collective wisdom, knowledge, and gifts that promote healing within our communities.
Tamarack is seeking an Executive Assistant to the Ottawa-area based President & CEO for an initial six-month contract, with the potential to continue beyond the initial term. Although Tamarack’s HQ and governing policies are based in Ontario, this is a remote role.
The Executive Assistant to the President & CEO is a close creative and strategic partner, helping ensure the President & CEO’s time and attention are focused on the decisions, relationships, writing, and strategic thinking that require her specifically, and helping build and sustain the external partnerships essential to the work of ending poverty in all of its forms. This role is responsible for anticipating needs, protecting time, following through commitments, and creating strong systems for research, correspondence, meeting preparation, and project tracking. Just as important, this person shares the President & CEO’s belief that the best work happens in partnership - helping identify the ideas, results, and assets our external partners hold, and finding creative ways to connect them with what Tamarack brings in return.
The successful candidate will thrive in a high-trust environment that values pace, care, judgment, and strong relationships. They will bring genuine curiosity and creativity to the external relationships they help build and sustain on the President & CEO’s behalf, always looking for ways to engage people’s holistically. They will be comfortable prioritizing and triaging independently, handling sensitive information with discretion, and using digital tools in line with Tamarack’s policies to improve research, analysis, information curation, and day-to-day execution.
About Tamarack:Tamarack catalyzes collective action with diverse leaders to solve major community challenges - ending poverty, building youth futures, building belonging, and addressing climate change.
Through our Networks for Change, we support a network of networks representing over 400 municipalities dedicated to ending poverty in its multiple forms: economic, generational, relational, and environmental.
The Learning Centre is Tamarack's consulting, capacity building, and thought leadership hub, partnering with changemakers to strengthen collaboration, build leadership, and advance systems transformation.
Nearly 25 years of experience has shown us that rigorous local collaboration moves outcomes for entire communities, not just individuals. Through our Tamarack 2030 Plan, we committed to interrupting racism, colonialization, and xenophobia in communities in Canada.
How we work:Community Connections | Place Matters | Equity, Anti-Racism, Reconciliation | Courage and Learning | Systems Change | Hope and Optimism | Action and Impact
On-going Responsibilities of This Role:
Job Requirements
Our CommitmentTamarack is committed to inclusive, respectful, and equitable workplaces that reflect the communities we support. We continuously work to remove barriers across our systems, policies, and practices, and we welcome applicants with a diverse range of experiences, skills, and backgrounds. Reasonable accommodation is available throughout the application and selection process - let us know what you need.
The Role
This is an initial six-month contract, available at 80% or 100% FTE, with the potential to continue beyond the initial term. The successful candidate must be available during core business hours. The role is remote, with a preference for candidates based in the Ottawa area to enable some in-person work with the President & CEO. We offer:
Candidates invited to interview may be asked to review Tamarack policies relevant to the role in advance. Full-time staff invited to interview are asked to review our Conflict of Interest policy in advance.
Supervision and ReportingThis role reports to Danya Pastuszek, President & CEO, works closely with the COO and other senior leaders, and contributes to Tamarack’s broader strategic goals. Here is more information about our President and CEO.
Start Date: September 2026.
We recognize that the majority of our work occurs on the ancestral homelands of Indigenous Peoples, including the First Nations, Métis, and Inuit. We recognize the contributions of Indigenous people and support their ongoing struggle for self-determination and sovereignty. We work to understand the history of the lands upon which we are guests and to contribute to justice for all Indigenous Peoples. We also wish to acknowledge those who came to Turtle Island – as migrants either in this generation or in generations past – and those of us who came here involuntarily, particularly those brought to these lands as a result of the Trans-Atlantic Slave Trade and Slavery. Tamarack pays tribute to those ancestors of African origin and descent and thanks them for their contributions toward transforming systems in ways that promote everyone’s sense of belonging and safety. At Tamarack, we are taking action that allows us to be aware of, recognize, and address the systemic ways in which anti-Black racism manifests. Black and Indigenous communities demonstrate that we can work together in solidarity toward peace and equity as we use collective wisdom, knowledge, and gifts that promote healing within our communities.
Tamarack is seeking an Executive Assistant to the Ottawa-area based President & CEO for an initial six-month contract, with the potential to continue beyond the initial term. Although Tamarack’s HQ and governing policies are based in Ontario, this is a remote role.
The Executive Assistant to the President & CEO is a close creative and strategic partner, helping ensure the President & CEO’s time and attention are focused on the decisions, relationships, writing, and strategic thinking that require her specifically, and helping build and sustain the external partnerships essential to the work of ending poverty in all of its forms. This role is responsible for anticipating needs, protecting time, following through commitments, and creating strong systems for research, correspondence, meeting preparation, and project tracking. Just as important, this person shares the President & CEO’s belief that the best work happens in partnership - helping identify the ideas, results, and assets our external partners hold, and finding creative ways to connect them with what Tamarack brings in return.
The successful candidate will thrive in a high-trust environment that values pace, care, judgment, and strong relationships. They will bring genuine curiosity and creativity to the external relationships they help build and sustain on the President & CEO’s behalf, always looking for ways to engage people’s holistically. They will be comfortable prioritizing and triaging independently, handling sensitive information with discretion, and using digital tools in line with Tamarack’s policies to improve research, analysis, information curation, and day-to-day execution.
About Tamarack:Tamarack catalyzes collective action with diverse leaders to solve major community challenges - ending poverty, building youth futures, building belonging, and addressing climate change.
Through our Networks for Change, we support a network of networks representing over 400 municipalities dedicated to ending poverty in its multiple forms: economic, generational, relational, and environmental.
The Learning Centre is Tamarack's consulting, capacity building, and thought leadership hub, partnering with changemakers to strengthen collaboration, build leadership, and advance systems transformation.
Nearly 25 years of experience has shown us that rigorous local collaboration moves outcomes for entire communities, not just individuals. Through our Tamarack 2030 Plan, we committed to interrupting racism, colonialization, and xenophobia in communities in Canada.
How we work:Community Connections | Place Matters | Equity, Anti-Racism, Reconciliation | Courage and Learning | Systems Change | Hope and Optimism | Action and Impact
On-going Responsibilities of This Role:
- Partnership & Event Participation Execution
- Support the President & CEO by:
- Drafting briefing notes and preparing background materials
- Coordinating meeting and event logistics on-site and in advance
- Managing all aspects of CEO travel within budget constraints
- Supporting relationship-focused follow-through after events and meetings, including surfacing the results, expertise, and assets our partners hold that we can connect with what Tamarack brings in return
- Maintain strong follow-through by:
- Tracking outstanding correspondence to and from the President & CEO and flagging items requiring response
- Researching and compiling stories, resources, and background information for correspondence
- Collecting information requested by the President & CEO
- Flagging aging requests and commitments before they are missed
- Drafting timely, relationship-building responses to external requests
- Proactively supporting relationship tending and outreach, with an eye for creative, mutual partnership opportunities
- Prepare and coordinate by:
- Researching attendees, organizations, relationships, and relevant history
- Assembling briefing packets and background materials
- Managing logistics, materials compilation and distribution, and scheduling for board, board committee, and external partner meetings, reporting to the COO for board-related logistics and preparation and to other senior leaders for board committee-related scheduling.
- Supporting meeting preparation and ensuring required materials are organized and accessible
- Maintaining strong discretion with the information entrusted to us
- Hold an execution and tracking layer across the President & CEO’s work by:
- Tracking status and deadlines across projects the President & CEO is holding
- Maintaining a view of how key Tamarack projects are progressing
- Maintaining electronic systems for meeting agendas, action items, and follow-up
- Stewarding the President & CEO’s calendar and protecting time for strategic thinking, writing, and task completion
- Ensuring regular meetings with direct reports are scheduled and supported
- Triaging incoming requests against priorities
- Contributes to Tamarack's Seeds of Transformation Framework and Action Plan by embedding our commitments to Equity, Anti-Racism, and Reconciliation into everyday work, using framework tools, and collaborating with colleagues and network members to advance this action.
- Applies a strong understanding of the Truth and Reconciliation Commission’s Calls to Action.
Job Requirements
- 5+ years supporting a senior executive as an Executive Assistant, Chief of Staff, or in a comparable role requiring independent judgment.
- Strong research and writing skills, including the ability to draft materials, organize and locate information, and synthesize information from verbal direction.
- Demonstrated discretion and sound judgment when working with sensitive information.
- Confidence prioritizing, triaging, and moving work forward without waiting for instructions on every item.
- Highly organized, with demonstrated ability to manage concurrent priorities, deadlines, correspondence, and follow-through.
- Strong written and verbal communication skills and a relationship-oriented approach, with genuine curiosity about what partners’ goals and principles, and creativity in finding ways to connect it with Tamarack’s own work.
- Enthusiasm for using our world’s ever-changing digital tools in accordance with Tamarack’s AI and data governance policies to streamline processes and to diagnose, analyze, create, curate, and locate information.
- Adaptable, flexible, proactive, and comfortable working closely with a curious, results-oriented, fast-moving person.
- Ability to engage virtually, both independently and in co-operation with a small, remote team. This role requires a high level of comfort with an online presence.
- Nonprofit, philanthropic, or mission-driven sector experience is an asset.
- Willingness/ability to travel, as required
Our CommitmentTamarack is committed to inclusive, respectful, and equitable workplaces that reflect the communities we support. We continuously work to remove barriers across our systems, policies, and practices, and we welcome applicants with a diverse range of experiences, skills, and backgrounds. Reasonable accommodation is available throughout the application and selection process - let us know what you need.
The Role
This is an initial six-month contract, available at 80% or 100% FTE, with the potential to continue beyond the initial term. The successful candidate must be available during core business hours. The role is remote, with a preference for candidates based in the Ottawa area to enable some in-person work with the President & CEO. We offer:
- A starting salary of $70,000 to $75,000 annual equivalent for a highly qualified candidate, prorated based on FTE
- A monthly office stipend
- Paid time off
- A professional development and technology fund
- Flex time policies and Focus Fridays with no internal meetings
- 3 flexible statutory holidays, and
- Office closure the last week of December.
Candidates invited to interview may be asked to review Tamarack policies relevant to the role in advance. Full-time staff invited to interview are asked to review our Conflict of Interest policy in advance.
Supervision and ReportingThis role reports to Danya Pastuszek, President & CEO, works closely with the COO and other senior leaders, and contributes to Tamarack’s broader strategic goals. Here is more information about our President and CEO.
Start Date: September 2026.
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