Project Coordinator Intern

Project Coordinator InternLocation: Vaughan, ON
Join The Forest GroupThe Forest Group is seeking a motivated and detail-oriented Project Coordinator Intern to support our Contract Administration, Project Coordination, and Operations teams. This position provides hands-on exposure to construction project management and administration while supporting the day-to-day coordination, documentation, costing, and tracking required to successfully deliver projects.This is an excellent opportunity for a student or recent graduate looking to gain practical experience in the heavy civil construction industry.
Responsibilities

• Assist Contract Administrators and Project Coordinators with the day-to-day administration and coordination of active construction projects.
• Assist with the preparation, organization, and distribution of project start-up documentation.
• Set up and maintain project files, ensuring documentation is complete, accurate, and properly organized.
• Prepare and maintain project tracking logs, spreadsheets, schedules, and other internal project controls.
• Collect and organize daily field documentation, including foreman reports, trucking information, material tickets, timesheets, and supporting records.
• Assist with tracking project costs, quantities, purchase orders, subcontractor costs, and other project-related expenditures.
• Review field documentation against project estimates, quantities, and job costing information and assist with preparing costing reports for management.
• Obtain and maintain Ontario One Call locates, locate log sheets, and related documentation, including monitoring expiry dates.
• Assist with material ordering, delivery coordination, and communication with suppliers and subcontractors.
• Assist with preparing purchase orders, subcontractor documentation, change orders, and other project documentation.
• Support progress billings and client invoicing by compiling quantities, tickets, and required supporting documentation.
• Track project schedules, milestones, deficiencies, outstanding items, change orders, and deadlines.
• Assist with preparing documentation for project meetings and tracking follow-up action items.
• Communicate with field personnel, Contract Administrators, Accounting, suppliers, subcontractors, and other departments to obtain required project information.
• Assist with project closeout requirements and the preparation of closeout packages, including records, reports, warranties, and supporting documentation.
• Maintain accurate project information within the Company's project management, costing, and administrative systems.
• Participate in project meetings, site visits, and other learning opportunities as required.
• Perform general administrative duties and other related tasks or special projects as assigned.

Qualifications

• Currently enrolled in or recently graduated from a Civil Engineering, Construction Management, Engineering Technology, Business Administration, or related post-secondary program.
• Strong organizational skills with excellent attention to detail.
• Strong computer skills, including proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced construction environment.
• Strong written and verbal communication skills.
• Comfortable working with numbers, spreadsheets, quantities, and project costing information.
• Ability to work collaboratively with office and field personnel.
• Strong willingness to learn and develop an understanding of construction project administration and operations.
• Previous construction, project coordination, or administrative experience is considered an asset but is not required.
• Valid Ontario driver's licence and access to a vehicle are considered assets for occasional site visits.