Operations Coordinator

Keep a Growing Construction Company Organized
Eisenhauer Woodworks & Earthworks is looking for a highly organized, action-oriented Operations Coordinator to support our growing custom home building and excavation business.
Our team has grown from 6 to 18 people in just over a year. With that growth comes more meetings, decisions, systems, deadlines and follow-up. We need someone who can bring order to the moving parts, capture what matters and make sure work gets carried through.This is a part-time, primarily remote position for someone who is comfortable working independently and following up with people respectfully and consistently.
Preference will be given to candidates based in Kimberley or the East Kootenays, although candidates elsewhere in the Mountain or Pacific time zones will also be considered. Occasional travel to Kimberley will be required. What You Will DoYou will work closely with the Owner and CFO to keep information, systems and commitments organized. Your responsibilities will include:

• Schedule meetings with employees, clients, contractors and other stakeholders
• Attend meetings, capture clear notes and turn discussions into practical action items
• Track decisions, deadlines and outstanding information
• Follow up with employees and stakeholders to keep commitments moving
• Maintain and organize JobTread, our construction management and CRM platform
• Support the continued implementation and use of Asana
• Help organize client onboarding, employee onboarding and internal processes
• Distribute employee procedures and follow up on required documentation
• Coordinate time-off requests, expense processes and administrative requirements
• Support vehicle and fleet administration, including maintenance and insurance tracking
• Coordinate company clothing, business cards, brochures and other operational materials
• Improve the structure and consistency of meeting notes, project information and follow-up
• Identify administrative gaps and help put practical solutions in place

What We Want to See on Your ResumeWe are looking for someone with:

• At least 2 years of experience in administration, operations coordination, project coordination or a similar role
• Experience managing multiple priorities, deadlines and stakeholders
• Strong written communication and meeting-note skills
• Experience turning discussions and decisions into clear tasks and follow-up
• Confidence using project management, CRM or workflow systems
• Strong proficiency with Google Workspace or similar business tools
• Experience with Asana, JobTread or construction software is an asset
• Experience in construction, professional services, trades or project-based work is an asset
• A track record of working independently and following through without constant direction
• Comfort respectfully reminding others about deadlines, decisions and commitments

During the InterviewWe will want to understand how you approach the practical realities of the role. Be prepared to discuss examples of how you have:

• Managed a high volume of moving tasks without losing important details
• Taken unclear information and turned it into an organized plan
• Captured meeting notes and translated them into action
• Followed up with busy people who did not respond the first time
• Learned and maintained a CRM, project management system or internal platform
• Improved an administrative process without overcomplicating it
• Balanced recurring responsibilities with unexpected requests
• Worked remotely while staying connected and responsive

We value honest, clear, direct and respectful communication. We value action over promises. We are looking for someone who can stay professional, avoid unnecessary drama and receive feedback without becoming defensive.
Why Eisenhauer?We are a small, family-style team that cares about the people who work here and the quality of the work we deliver. We believe work should be meaningful and engaging, but it should not consume your entire life. We want people to feel good about coming to work, take pride in what they contribute and still have room for family and a personal life.
You will have meaningful responsibility, flexibility and the opportunity to help a growing company become more organized and consistent.
This role offers:

• 30 to 40 hours per week
• Flexible scheduling
• Primarily remote work
• Compensation of $28 to $40 per hour, based on experience
• Extended health, dental and life insurance benefits
• The opportunity to work closely with the Owner and CFO
• A practical role where your work will have a visible impact

About Eisenhauer Woodworks & EarthworksEisenhauer Woodworks & Earthworks is a Kimberley-based custom home builder and excavation company serving the East Kootenays. We build high-quality custom homes and deliver excavation and property development services with a strong focus on craftsmanship, detail and lasting relationships.
To Apply:Please submit your resume and a short note explaining why this role interests you and how your experience would help you succeed.
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