Athletics Office Assistant

Who We AreVancouver Christian School is a diverse K-12 independent school in Vancouver, British Columbia. With a vibrant and close-knit community of 945 students, VCS has been shaping lives through Christ-centred education for over 75 years. We are committed to nurturing students’ academic, social, spiritual, and emotional growth, equipping them to live lives of transformation and service.
Join Our TeamWe are seeking a highly organized, proactive, relational, and community-minded individual to support the daily operations of our Athletics Department. This role is integral to creating a positive and well-organized experience for student-athletes, coaches, staff, and families. The ideal candidate will thrive in a fast-paced environment, bring flexibility and strong interpersonal skills to their interactions, and contribute to the overall life of the school through a variety of administrative, logistical, communication, and event-support responsibilities. The Athletics Office Assistant reports directly to the High School Vice Principal of Athletics and supports the work of the 8-12 Athletic Director and Elementary Athletic Director.
Key Responsibilities

• Strategic Assistance: Perform additional duties and special projects as assigned by the Vice Principal of Athletics.
• Systems & Data Management: Oversee and maintain critical departmental systems, including student registrations, league submissions, athlete contracts, and athletic fee tracking.
• Logistics & Scheduling: Coordinate facility scheduling, transportation routing, and operational logistics for athletic programs, games, and special events.
• Inventory & Resource Stewardship: Manage the ordering, distribution, collection, and tracking of athletic uniforms and equipment, and the organization of dedicated storage facilities.
• Administrative Operations: Support day-to-day operations of the K–12 Athletics Department, ensuring accurate records and documentation for coaches and parent volunteers.
• Coach & Volunteer Onboarding: Facilitate onboarding processes and ongoing administrative support for the coaching staff and volunteer network.
• Departmental Communications: Draft and distribute engaging athletics content—including announcements, newsletters, promotional materials, and social media updates—to celebrate and inform the VCS community.
• Event Coordination: Support the planning, logistics, and on-site execution of hosted athletic tournaments, coach meetings, and parent information sessions.
• Operational Flexibility: Provide on-site support for occasional evening athletic events and weekend tournaments as required.

Ideal QualificationsThe ideal candidate will:

• Understand and support the Mission and Vision of Vancouver Christian School.
• Have an interest in athletics and a desire to support the development of student-athletes and athletic programs.
• Be relational, service-oriented, and enthusiastic about supporting student-athletes and the broader school community.
• Demonstrate strong organizational and administrative skills with exceptional attention to detail.
• Be proactive, adaptable, and able to manage multiple priorities in a dynamic environment.
• Possess excellent written and verbal communication skills.
• Demonstrate creativity in developing engaging content for newsletters, social media, and other athletics communications.
• Work effectively both independently and collaboratively as part of a team.
• Demonstrate confidence using Google Workspace (including Docs, Sheets, Slides, Forms, Drive, and Gmail), spreadsheets, databases, and other digital tools.
• Have experience coordinating projects, events, schedules, or administrative processes.
• Have previous experience in athletics, education, recreation, or administration (preferred).
• Hold a valid driver's license and have access to a vehicle (considered an asset).

ApplicationTo express your interest in joining our team, please provide us with the following documents:

• Cover letter
• Resume
• Statement of Faith

While we appreciate your interest in Vancouver Christian School, only short-listed candidates will be contacted.