2026-139 Administrative Assistant

Title: Administrative AssistantDivision: Integrated Indigenous Health and Specialized Community Services Affiliation: Non-unionizedSite: Moosonee, ONReports to: Manager of Clinical Practice, Mental Health & AddictionsStatus: Casual Weeneebayko Area Health Authority (WAHA) is seeking experienced candidates to fill the key role of Administrative Assistant. Life at WAHAA beacon of healing, wellness, and innovation, WAHA connects remote communities with the care they deserve. With spellbinding views surrounding each site, team members bask in the tranquility of the land, juxtaposed against a bustling workplace busy addressing the complex needs of the region. Here, we work with purpose, knowing each action matters. Patients are neighbours, family, and colleagues. Each day brings a challenge- the good kind that stretches you, helps you grow, and makes you feel vital. These hurdles birth opportunities to problem solve, develop new skills, and explore new roles. Here, we step into a version of ourselves once forgotten, overshadowed by the daily grind, and rediscover a deep connection with ourselves, the land, and each other. Here, we experience work with wonder. #WeAreWAHA
What We DoThere has never been a more exciting time to be at WAHA. We are an integrated health system providing the full continuum of care to the six communities of the western James Bay coast with over 500 employees, physicians, and partners in care. As a health authority, you will work in a unique setting where you have the opportunity to care for patients in all phases of their life journey, in all areas of their health experience. From Primary, Acute, and Mental Health, Dental, Specialty Clinics, Population Health and the WAHA Paramedic Service, the opportunities for growth are boundless. We provide community-based programming in all six of our communities, have six paramedic bases, three hospitals, four emergency departments, one community health centre and a total of 72 beds. Our guiding goal is to be a centre of excellence in Indigenous and remote healthcare. To make this goal a reality, we have formed partnerships with other centres of excellence to remove barriers and eliminate the inequity of health services access that have long impacted the patients that we serve. At WAHA, we are leading the way in health transformation. Come and immerse yourself in the local Cree culture, work with dedicated and passionate colleagues, and live in beautiful northern communities with amazing community members. Our mission is to provide optimum healthcare as close to home as possible. You can be part of this rewarding experience. Come and find your adventure in the north. Who You Are

• Flexible and able to adapt to quickly changing environments
• Demonstrated ability to multitask and strong prioritization skills
• Excellent oral and written communication skills
• Proven customer service skills

What You’ll Do

• Working with the mental health staff on administrative duties
• Answer, screen and forward incoming phone calls
• Communicate and develop a strong relationship with the team members.
• Maintain professionalism and attend training to remain current in the role and field
• Knowledge of the privacy requirements of the Personal Health Information Protection Act
• and the Health Care Consent Act

What You Bring

• Successful completion of secondary school
• Preferred 2-year diploma in Administration Assistant or Business Administration
• Certificate in Medical Terminology
• Training and experience working with computers, general office and reception duties
• Requires annual mandatory certificates in Cardiopulmonary Resuscitation (CPR), Save your Back, Workplace Hazardous Materials Information System (WHMIS), Hand Washing and Non Violent Crisis Prevention
• Must be able to maintain strict confidentiality
• English is essential for this position
• Ability to communicate in the local native Cree language is an asset

Why Choose Us

• Defined benefit pension plan (HOOPP)
• Be part of an organization leading health transformation in the remote north
• Ability to work with a purpose, connected to an amazing community and culture, with opportunities to learn and grow

Salary: $28.42 - $31.02
Competition #: 2026-139 This job posting is for an existing vacancy. Deadline: This position will remain open till filled.
As part of our recruiting process, AI tools may assist in the screening of applications. Final hiring decisions are made by our recruitment team and hiring managers Weeneebayko Area Health Authority is an inclusive employer. Accommodations are available in accordance with the Ontario Human Rights code and Accessibility of Ontarians with Disabilities Act, 2005.