Executive Assistant

The successful candidate will provide administrative support to the Executive Leadership Team of the Residential Technology Department. They will help create a professional environment and culture that enables us to provide exceptional client solutions. The candidate must have a high level of discretion and superior judgement along with the ability to multi-task against competing priorities and be able to take direction from several executive leaders. Role and Responsibilities:

• Provide support to Executive Leadership Team as needed
• Management of executive calendars, scheduling and rescheduling of meetings
• Preparing agendas, minutes, action lists
• Support preparing budget and staffing reports
• Support preparing presentation material including power point and white paper
• Support preparation of expense reports, travel arrangements
• Prepare correspondence such as letters and reports
• Assist in updating tracking tools for KPI and month end metric reporting
• Plan and execute various internal team meetings and events as well as celebration of success and milestones

Skills and Qualifications:

• Bachelor’s Degree in Finance, Business Administration, Real Estate, or a related field
• Experience working with Executives in a fast-paced environment
• Excellent analytical skills; strong user of Visio and Excel; technology-savvy
• Comfortable with Microsoft Office suite products and SharePoint
• Excellent verbal and written communication skills
• Superior organizational and time management skills and the ability to manage multiple priorities while meeting deadlines
• Have high attention to detail
• Demonstrates professionalism, good judgment, and integrity in daily operations
• Proactive approach to work with the ability to take initiative and work independently

Benefits and PerksSome of the benefits we offer at Intellifi include:

• Health and Wellness Spending Accounts
• Health, Drug, Vision, and Dental benefits
• Paid vacation, sick days, and personal days (in addition to all civil and statutory holidays)
• RRSP Matching Program
• Maternity / Parental Leave Top Up Program
• Discounted gym memberships
• Travel assistance and EAP
• Business Casual dress code
• Company social events + sport teams
• Hybrid work arrangements
• Education reimbursement
• Training and mentoring programs
• And more!

About Us Welcome to Intellifi, where our mission is “Lending Solutions Simplified”. This is more than tagline for us – it’s our commitment to every customer, business partner and team member. While we have decades worth of experience and expertise in Commercial Services and Technology, Residential Services, and Residential Technology, we aren’t standing still. From the adventurous start-ups to the established institutions with billions in assets, and to those we have yet to serve, we owe it to our dozens of clients to always be moving forward. At Intellifi we believe that a culture of innovation, creativity and partnership is what enable us to provide executable end-to-end solutions to the various lenders in the residential and commercial industry in Canada. Where hi-tech meets hi-touch, we are a team of experts providing a selection of technology products and lending operations services that helps create efficiency in loan management for both our clients and their customers. Equal Opportunity Employer Intellifi is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process by emailing [email protected]. We want to hear from you! If you are confident that you would be a strong asset to our team, submit both a cover letter and resume today! We thank all applicants for their time in applying, however we will only contact those selected for an interview. Consideration of applications will begin immediately and continue until the position is filled.