Equipment Coordinator, Lead

Equipment Coordinator, LeadAs part of Bird Construction, Eastrac provides fleet and heavy equipment solutions that support projects across Canada. We are seeking an Equipment Coordinator, Lead to oversee the day-to-day coordination of fleet and heavy equipment activities while ensuring assets are deployed efficiently, maintained accurately, and aligned with operational priorities.
This role serves as the primary point of coordination between Operations, project teams, vendors, maintenance providers, and equipment users to maximize utilization, control costs, and ensure equipment is available where and when it is needed.What You Will Be Working On

• Lead the coordination and scheduling of fleet and heavy equipment across multiple projects and operating locations.

• Manage equipment requests, assignments, transfers, mobilizations, and demobilizations to support operational requirements.

• Maintain accurate equipment records, including asset data, locations, utilization, maintenance status, ownership, and documentation.

• Monitor fleet utilization and availability and identify opportunities to improve equipment deployment and operational efficiency.

• Coordinate preventive maintenance, inspections, repairs, licensing, and regulatory requirements to ensure equipment remains compliant and operational.

• Support equipment procurement, rentals, leases, disposals, and vendor management activities.

• Review and validate equipment costs, vendor invoices, internal chargebacks, and supporting documentation.

• Prepare utilization reports, equipment tracking dashboards, and operational metrics for leadership and project teams.

• Work closely with Operations, Finance, Procurement, and external vendors to resolve equipment-related issues and support continuous improvement initiatives.

• Provide guidance and mentorship to Equipment Coordinators and administrative support staff as required.

• Post-secondary education in Business, Supply Chain, Logistics, Heavy Equipment Management, Construction Management, or a related field, or an equivalent combination of education and experience.

• 5+ years of experience coordinating fleet, heavy equipment, transportation, construction, industrial, or asset management operations.

• Strong understanding of heavy equipment, fleet operations, maintenance planning, utilization tracking, and equipment logistics.

• Experience working with ERP, fleet management, or asset management systems.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Excellent communication and stakeholder management skills.

• Proficiency in Microsoft Office, including Excel.

• Experience within construction, industrial, mining, infrastructure, or equipment rental environments is considered an asset.

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.