Executive Assistant

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

As an Executive Assistant to Senior Vice-President, you are responsible for managing the day-to-day administrative activities in support of the Senior Vice-President, ensuring the department operates in an efficient manner. The role applies strong administration, organization skills, and judgement to provide support activities such as calendar management, invoice processing, travel booking, and screening and evaluating email and correspondence. The Executive Assistant to SVP exercises independent initiative to support team events, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 1-3 days per week on-site, while other days will be remote.

How You’ll Succeed

• Calendar management - Maintain and monitor the executive’s calendars, ensuring appointments, events, and priority matters are organized. Coordinate agendas, send meeting invitations, book meeting rooms, and arrange IT resources as needed. Proactively identify and manage calendar conflicts

• Inbox triage and decision support – screen, organize, and prioritize incoming email to highlight what requires the SVP’s decision, input, approval or awareness. Track outstanding items and identify follow ups.

• Travel arrangement & expense reporting - Arrange travel for executives and team members, manage expense submissions, and process invoices. Track department expenses and update financial reports as needed.

• Professional support - Prepare confidential, strategic, and specialized correspondence, minutes, reports, and presentations. Assist with the creation of management presentations and reporting.

• Administrative duties - Support onboarding and offboarding by processing technology, corporate card, expense, and travel profile requests. Prepare decks for team or annual events under SVP/VP guidance. Act as a delegate for executives for Workday transactions.

• Executive Support: Organize the activities of the Executives and provide administrative support using independent judgment, discretion and diplomacy. Anticipate needs and initiate appropriate action to ensure the most effective use of the Executives' time and attention, as well as your own. Briefing the Executives before appointments or meetings with appropriate background information, as required.

Who you are

• You're an experienced administrative professional. You bring at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment, supporting executive-level leaders.

• You maintain confidentiality and handle sensitive information with care. You understand the importance of discretion and privacy, ensuring sensitive matters are managed appropriately.

• You're a strong communicator. Your excellent verbal and written communication skills help you interact effectively with a diverse range of individuals, always demonstrating tact, diplomacy, and discretion.

• You're digitally proficient. You have a strong command of the MS Office suite, including Word, Excel, PowerPoint, and Outlook.

• You know that details matter. Your keen attention to detail and critical thinking inform your decision-making and ensure accuracy in all tasks.

• Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

#LI-TA

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).

• We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 29th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative, Report Analysis, Travel Coordination