Project Coordinator - Mechanical & Plumbing Our passion is building something great . Of course, we deliver exceptional services but we also strive to build great teams, relationships and communities. First, we invest in and help create exceptional employees. Not only do we want you to build a career with Ryfan, we want to help you build a great life. Second, we are leading practitioners of productivity improvement methods, tools and techniques. Last, we take leading edge construction techniques to unique or underserved markets. We go into markets where our competitors may be deterred by the challenges. We enjoy success whether others fear risk because we are seasoned and experienced. We build community . What we build is not great unless it creates value for the community. The value is larger than the project itself if it incorporates the legacy of our interactions in the communities in which we work and live; includes the way we engage with customers, consultants, other trades and suppliers; encompasses how we teach, learn and grow as a team on-site, in the office and everywhere in between; Communities are formed through relationships and relationships are built upon a foundation of trust. We champion courage to seek out flaws in our methods and push for further enhancements in our performance. Wetakethe time to celebrate our moments of greatness, the instances of excellence, the acquisition of wisdom, the attainment of a bond of trust, and the warmth of community. Celebration is the spark and fuel that rekindles our drive to pursue our passion of building something great. This position reports to the Director of Operations and indirectly to the Project Managers. As part of the Operations team, you support planning, logistics (ex. travel) and administrative requirements of projects.You support the Director of Operations and all Project Managers as well as collaborate closely with the Project Accountants in Corporate Services. Project Coordinators fulfill the following accountabilities and responsibilities: Schedule and coordinate project activities including resources, equipment and labour, and conduct site visits as necessary to ensure the project is on-track; Oversee procurement of materials and equipment for each project in accordance with the approved budget, requirements and schedule; Develop and adjust detailed schedules, action items and timeframes to support the overall project schedule; Liaise with clients to refine project requirements, scope, objectives and satisfaction; Monitor and report on projects' progress and make recommendations to the Project Manager to help identify and mitigate risk, maximize opportunities and continuously improve our operations in accordance with our Vision, Mission, Passion and Core Values. Support the Project Manager in developing and monitoring project budgets and forecasts; As applicable, review, prepare and issue accurate and timely purchase orders, bills and invoices; Monitor accounts receivable and follow up on past due accounts. Document Control & Management Prepare and issue accurate project paperwork as required such as contracts, change orders, work orders, purchase orders and similar; Support the Project Administration team in achieving accurate and timely project record keeping. Frequently share and receive accurate and timely information with field leadership, project management, clients and other relevant stakeholders; Support field leadership in responding to emerging issues; Schedule and attend meetings and site visits as needed to accomplish the project's outcomes; Analyze project risks and opportunities, and make recommendations to the Project Manager; Monitor project progress, provide timely and accurate information to the Project Manager, and resolve issues as they arise; Collaborate with the Project Manager to identify and resolve barriers to success, whether on a specific project or more broadly within our operations; Support the development of line-of-sight throughout the organization to ensure nimble management of planning and productivity and enhance the profitability of the organization. Like all job descriptions, your accountabilities and responsibilities will evolve over time to support Ryfan's goals, project needs and your individual growth. Project Coordinators possess the following or comparable qualifications, experience and education: Mechanical or plumbing Journeyman experience; 3-5 years of experience as a mechanical Project Coordinator. Your background prepares you to be comfortable with building (commercial and institutional), industrial and mining construction; Strong understanding of engineering contractors, suppliers and manufacturers; Demonstrated success in project delivery and execution of project management methods. Project Coordinators possess the following skills: Flexibility to adjust to shifting priorities and deadlines; Advanced interpersonal, team building, leadership and organizational skills; Able to effectively communicate with all types of people, including technical, professional, and all levels of management; In addition to living our Core Values daily, as a Project Coordinator you demonstrate these job-specific competencies: You think about what is required in order to achieve the project's outcomes, and ensure it is complete to a high standard; Planning & Organizing: You d evelop, implement and adjust plans to reach goals, while ensuring the optimal use of resources.You take the time to prepare a risk-adjusted project plan with your team before starting and you can adapt the plan on the fly as necessary. You are equally comfortable with the day-to-day project details and the big picture. Team Leadership: You b uild strong teams by collaborating with all stakeholders and helping others achieve excellent results.This position is paid in accordance with the Compensation Policy . Overtime or on-call work may be occasionally required.