BIS Safety Software is a fast-paced, high-growth organization that has been providing leading software to the safety industry for over a decade. We are expanding our team and seeking a full-time, detail-oriented, Office Manager to work in our Sherwood Park office.

Who we are

Founded in 2006, BIS was born and raised in Sherwood Park, Alberta. We have developed a world class software solution by emphasizing client relationships and continuous innovation, and we are looking to continue our rapid growth across North America and around the world.

About the role

We are seeking a highly organized and proactive Office Manager to join our team. The primary focus of this role will ensure the smooth operation of our day-to-day activities , and will involve a wide range of responsibilities including facility management, vendor and contractor coordination, logistics management for equipment and technology needs, collaboration with various departments on projects, and active participation in employee engagement and company culture initiatives. If you have excellent communication skills , the ability to multitask efficiently , and a strong problem-solving aptitude - this role is for you!

Want to stand out? Be creative with your application!

Our ideal candidate for this position will have

• Experience with successfully leading and managing large, multifaceted, multidisciplinary projects.
• Experience working with cross-departmental teams.
• Strong listening and problem-solving skills.
• Ability to thrive in ambiguity and enjoy learning new information, software and skills.
• Meticulous with details and organization.
• Naturally driven to perform extensive research to identify and ensure compliance with applicable laws.
• Great communication skills - written and verbal, possessing strong proofreading and editing skills.
• Strong technology skills, with the ability to learn new technology quickly.

Our successful team member will be responsible for

• Facility Management: Taking the lead on all all office/building needs, including the coordination of needed supplies and equipment, arranging repairs and maintenance, managing assets and ensuring the necessary insurance and service contracts are in place
• Administrative Responsibilities: Provide administrative support to the entire team as needed. This will include tasks such as arranging travel, working with couriers and deliveries, etc. to ensure our operation is running smoothly.
• Purchasing Management: Responsible for the acquisition of materials and services, including supplier selection, contract negotiation, cost management, and quality assurance to support organizational operations and objectives.
• Vendor and Contractor Coordination : Establish and maintain productive relationships with vendors and maintenance contractors. Oversee work to ensure quality and timeliness, and manage any disputes or concerns.
• Logistics and Equipment: Collaborate with the IT department for the procurement, installation, and maintenance of office equipment and technology.
• Project Coordination: Collaborate with various departments to facilitate the smooth execution of ongoing projects. Ensure that all departmental needs are met in a timely and efficient manner.
• Employee Engagement and Culture: Play an active role in organizing and executing employee engagement and culture building activities. Assist in planning and coordinating company events, workshops, and meetings.
• Reporting and Documentation: Maintain accurate records and files related to office operations, vendor contracts, and maintenance schedules. Prepare reports on office expenditures and recommend cost-saving strategies.
• SharePoint Management: Update and manage SharePoint content, ensuring training documents and team resources are current and accessible. Provide or coordinate training for team members on how to effectively use SharePoint for collaboration and information sharing.

Qualifications

• Proven experience in an office management, office coordinator, administrative support, or a similar role.
• Self-starting with the ability to work in a fast-paced environment and meet deadlines under pressure.
• Positive in your approach to work and eager to share ideas for improvement.
• Must be strong with Microsoft Office (e.g., SharePoint, Excel, Word, Teams).

$50,000 - $60,000 a year

Salary ranges are based on experience, reflecting the unique skillset each individual brings to the role.

Job ID: #202402-OC27

Why join us

At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of our insightful and collaborative team.

Another key part of our culture is our purposeful avoidance of titles. We don't use titles as they don't reflect the value we place in humility. In our eyes, all team members are valuable, everyone is willing to help accomplish goals, and everyone is driven to take their role one step further, so we don't need titles!

We'd love to hear from you

If this describes you, please submit a creative application that is sure to grab our attention. Submit your résumé and cover letter in confidence through this posting.

We sincerely thank all applicants for their interest, however, only applicants selected for interviews will be contacted.

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