Location: Toronto , Ontario , Canada Salary: Competitive Type: Permanent Main Industry: Search Accountancy Jobs Other Industries & Skills: Finance, Banking & Insurance, Information Technology, Management & Executive, Purchasing & Supply Chain, Secretarial, Office & Administration Advertiser: Toronto Hydro Job ID: 130488054 Posted On: 10 May 2024

The incumbent is responsible for providing high quality and timely administrative support to multiple leaders within the Corporate Accounting & External Reporting department. They will be responsible for supporting leaders with the successful execution of Finance processes. The Administrator should maintain good relationships with leaders and professionals throughout the organization and influences Finance team members to improve efficiency and effectiveness.

KEY RESPONSIBILITIES:

-Provides leaders with support for calendar management and preparation for meetings and presentations.
-Engages process stakeholders to ensure milestones are met and deliverables are completed in a timely manner with the required level of quality.
-Finance representative and initial contact for internal/external inquiries, information, and requests. Independently filters and responds to general inquiries and requests for information on behalf of the leader.
- Liaises with other Finance leaders and professionals on compiling presentations, department processes and administrative initiatives.
-Responsible for electronic document management, filing quarterly financial statements with SEDAR and coordination of Board document
-Liaises with procurement and accounts payable to ensure vendor contracts are renewed; purchase orders are up to date, receipting is done on time and allowing for the timely payment of invoices for the department
-Provides filing, scanning, record management, and other similar activities as required. Performs ad-hoc duties that are required for the effective and efficient administration of the Finance Team.
-Assembles agendas, action logs, and pertinent documents to regularly update Management Systems. Maintains close working relationships with team members to proactively ensure department processes are effective.
-Advances departmental processes and system enhancements improving efficiency and effectiveness.

REQUIREMENTS:

-Bachelor's degree in Business Administration, Commerce, Economics, Finance
-2-3 years of progressive office administration experience with a finance environment.
-Experience working with large ERP financial systems (SAP preferred).
-Highly skilled in the use Microsoft Office (Word, Excel, Outlook, PowerPoint etc.).
-Strong understanding of work flows and ability to learn and adapt to new software/applications (such as document management systems and collaboration tools).
-Adaptable and flexible, with the ability to work in a fast-paced environment and resourceful with the ability to influence personnel to meet organizational goals.
-Excellent interpersonal skills demonstrating professionalism, sound decision-making and high-quality customer service.
-Demonstrated accountability and self-motivation, creativity, resourcefulness, and the ability to solve problems independently.
-Structured/organizational and analytical abilities.
-Detailed oriented, ensures work is completed with minimal errors.
-Strong communication skills (written and verbal).
-Demonstrated ability to make decisions and exercise sound judgement; discretion and initiative when dealing with confidential information and/or responding to inquiries.
-Ability to multi-task and pivot from task to task quickly based on changing priorities.
-Shows high willingness to accept new work and readjust existing work plans to meet immediate priority or requirements.
-Is highly personable and brings positive energy to work assignments.

Toronto Hydro has introduced a Hybrid Work Arrangement. This position allows for remote work up to three days per week, based on business needs. Employees will be required to come onsite on those days when they are involved in activities that they or their leader feel are better conducted in person. You are expected to live in Ontario and within reasonable commuting distance of the office.

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