About kʷikʷəƛ̓əm (Kwikwetlem) First Nation

kʷikʷəƛ̓əm First Nation are a distinct BC First Nation whose traditional territory centers on the Coquitlam River Watershed and the surrounding areas. kʷikʷəƛ̓əm draw our name "Red Fish Up the River" from a run of sockeye salmon that once flourished in the Coquitlam River and Coquitlam Lake prior to the construction of the Coquitlam Dam. Our name reflects the strong connection our people have always had to our lands, and the river and lake at the heart of our traditional territory. The traditional language of the kʷikʷəƛ̓əm people is hən̓q̓əmin̓əm̓. Our people descended from Elders who were renowned as spirit and winter dancers, skilled canoe builders and master sturgeon and salmon fishers. The Nation is committed to building a strong, self-governing Nation which honors our rich culture, language and history and is based on ancient Coast Salish laws and protocols. Today, as in the past, we are guided by our teachings of our ancestors to be stewards and guardians of our lands and water for past, present, and future generations.

ORGANIZATION SUMMARY
The kʷikʷəƛ̓əm First Nation (KFN) Government Administration and its employees are committed to working together as one to build capacity, and operate as a transparent, accountable, effective, sustainable government for the benefit of current and future generations, in accordance with our shared values.

JOB SUMMARY
Reporting directly to The KFN Chief and Council, the Chief Administrative Officer (the CAO) is responsible for the direct supervision of all day-to-day operations for the Government Administration staff in five functional areas (Lands & Resources, Lands & Taxation, Community Services – health/education/public works/housing/emergency management, Finance and Administration). The Chief Administrative Officer will be responsible for overall planning and conflict resolution, while acting as a liaison between the KFN Membership, staff, and Chief and Council.

DUTIES AND RESPONSIBILITIES

Council

• Prepare meeting materials for and participate in council meetings.
• Implement council decisions.
• Administer Nation elections.

Community Relations

• Keep community members informed and up to date on issues and activities.
• Develop working relationships with community.
• Apply strong mediation skills to resolve complex or sensitive issues with a strong empathy and possess good emotional intelligence while resolving same.
• Develop and maintain community relationships with a variety of stakeholders and provide support for cultural and community initiatives.

Practical Reserve Issues

• Ensure reserve maintenance runs effectively (e.g., roads, trees trimmed, etc.).
• Oversee use and access of community facilities and assets.
• Oversee capital projects.
• Maintain Systems maintenance (office systems).
• Ensure emergency services run effectively.
• Lead dispute resolution process.
• Be present and supportive at community functions.
• Lead in any damage control and resolution of any crisis events.
• Enforce bylaws.
• Be on call as required.
• Provide advocacy for issues.
• Plan and Strategize ongoing and future economic development
• Perform any other related duties that may arise from time to time and as required by the Chief and Council of the KFN.

Government Relations

• Assist with external relations and external stakeholder management and protocols.
• Develop work relationship with other governments.

Policy

• Ensure policy compliance across all departments
• Develop, update, implement and draft policies and bylaws for The KFN Chief and Council.
• Identify and address any potential legal liability.
• Become well versed with all existing KFN policies, and make recommendations where appropriate.
• Interpret applicable legislation (Indian Act, Labour Code, PIPEDA, etc.).

Staff

• Have responsibility for operational and management planning, budgeting, implementing the Band's Strategic Plan and directing human resources and financial planning.
• Act as liaison between administration and Council and serve in an advisory role to the KFN Chief and Council on all aspects of the organizations activities.
• Ensure staff follows standard practice instructions, policies, and procedures.
• Hold regular one-on-one meetings with Department Managers/Directors, to provide coaching and goal setting opportunities.
• Hold regular staff and manager meetings.
• Ensure the organization has a safe, healthy and discrimination free workplace.
• Manage any grievances and appeals as they arise.

Planning

• Ensure tools/policies are in place to support effective administration and management.
• Participate in an oversight role in the ongoing and inclusive community planning process as established within the Nation, which includes the following components:

• o Strategic Plan
• o Operations and business
• o Land use and economic development
• o Social and education
• o Resources
• o Public works and emergency services

• Sets, recommends, and follows through with the delivery of management goals and objectives of the Chief and Council.

Financial

• Understand and interpret contribution agreements and transfer funding agreements.
• Reviewing the draft annual budget and multi-year financial plan and recommending them to Council for approval.
• Review, authorize and prepare for payment, all expenditures.
• Oversee the acquisition of additional funding when mandated by Chief and Council.
• Maintain good internal controls and develop and monitor annual budgets.

Education, Experience & Qualifications

• A background in strategic planning, leading change, people leadership, communications/engagement with strong analytical skills and ability to problem solve with good decision quality,
• Essential finance skills including budgeting and financial planning.
• Post-secondary degree in Public/Business Administration, Indigenous relations, Political Sciences, Operations management, or a related field
• Minimum of 5 years' experience working with or for a First Nations community with a thorough understanding of band and government administration
• 5 years directly related management experience with proven, effective people leadership/mentorship and staff development
• Sees the interdependent connection between businesses and departments to make informed and intentional decisions through strong critical thinking skills.
• Self-managed, goal oriented and follows tasks through to completion
• Develop approaches to strengthening self-governance capacity
• Demonstrate high emotional intelligence, patience, and integrity with a commitment to team-driven success and leading by example
• Diplomacy, tact, and confidentiality in dealing with a variety of people and information
• Strong budgeting, planning, costing/forecasting and operational skills
• Possess strong computer skills using MS Office Suite, including Word, PowerPoint, Outlook, and Excel
• Reliable and dependable
• Self-motivated and an ability to work independently
• Flexibility to adapt to changing work priorities
• Excellent communication and listening skills with a holistic, human-first approach to overcoming challenges combined with highly creative approach to problem solving
• Valid BC Drivers License with a reliable vehicle and appropriate insurance
• Able to travel to attend conferences or business meetings from time to time

Job Competencies

• Collaboration & Teamwork
• Interpersonal relationships
• Perseverance & Resilience
• Accountability & Results Oriented
• Customer Focus
• Authenticity, Transparency & Integrity

• Other requirements
• Valid drivers' license & reliable personal vehicle
• Overtime, weekend, and evening work as may be required from time to time.
• Satisfactory criminal record check

Job Types: Full-time, Permanent

Pay: $120,000.00-$150,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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