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Job Type

Temporary Full Time

1

Organizational Department

Sinai Health -> Mount Sinai Hospital -> Health Common Solutions Lab

Employee Group

Non Union

Location

Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement

Hours (subject to change)

37.5 Hours per week; Monday to Friday.

Salary Scale

Job Description

This is a temporary full-time position for 3 months.

Sinai Health is a leading academic health science centre and a trailblazer for integrated care across the health continuum. Our fusion of science, innovation, care and learning has earned us international, national and provincial leadership for unique programs and compassionate care. Since 2015, Sinai Health has delivered excellent care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions, and educates future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization, that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 416-586-4800, ext. 7050, or email [email protected]

Health Commons ( ) is a social not-for-profit innovation lab housed at Sinai Health. Founded in 2017, we have a mandate to bring population health approaches, tools and solutions to the Ontario health system. With a health equity lens guiding our work, we collaborate with a range of partners to co-design unique solutions that are founded on communities' own knowledge and expertise, challenge established norms, and lead to lasting change. Our solutions are intended to be scalable, non-proprietary, and shared broadly so everyone can benefit from them.

Health Commons is seeking a Project Coordinator Student with outstanding communication skills to support the team as they tackle a number of exciting projects. The role will foster solid ongoing relationships with project partners, develop and compile documentation and presentations, coordinate meeting logistics with partners, and support day-to-day project activities. We are seeking a stellar team player who loves being the "go-to person" for getting things done, values relationships and is solution-oriented with a strong bias for action in a startup-like environment.

Key Responsibilities

Office administration

• Managing senior team calendars, including coordinating and scheduling internal and external appointments, utilizing professional judgment in establishing priorities and consulting with leadership as appropriate
• Scheduling phone/in-person/videoconference meetings, booking space, equipment and catering, preparing and tracking agendas and recording minutes, coordinating material for distribution with a high degree of accuracy and promptness

Project Coordination

• Supports project teams in development of knowledge products in all phases of the project lifecycle including initial scoping, research, product design and development, dissemination, testing and evaluation, applying sound judgment to prioritize and consult with project leads as needed
• Supports project teams with project administration including meeting logistics, scheduling and travel, preparing agendas, tracking action items, coordinating material for distribution and recording minutes with accuracy and speed
• Participates in project meetings to document insights and actions, and coordinate project communications and information sharing
• Maintains internal tools to track partner activities and roles

Communications

• Develops and executes communications strategies with key partners, funders and other stakeholders
• Develops stellar quality written communications material for internal and external audiences
• Proofreading correspondence on behalf of the team including reports, letters, responses, documentation, etc. to support high quality product development

Other duties as assigned

Job Requirements

• Pursuing a post-secondary degree in a relevant discipline (e.g. Business Administration or related field) from a recognized educational institution
• Recent project coordination experience, preferably in a health care or related setting is an asset.
• Tech savvy with advanced computer skills including Microsoft Outlook, Word, Excel, PowerPoint, Google Drive/SharePoint, Slack and social media platforms. Experience using platform such as Canva, Mailchimp, SquareSpace and WordPress would be an asset.
• Excellent relationship building skills; polished, professional, and confident with a proven ability to work with individuals across all levels of an organization
• Superior organizational skills and sound judgement to manage competing priorities and seek guidance when necessary
• Excellent written and verbal communication skills with the proven ability to write and edit material for accuracy and clarity
• Possesses a high level of personal and shared accountability and proven capability to anticipate opportunities and challenges
• Demonstrated satisfactory work performance and attendance history

Funding for this role is provided in part by the Canada Summer Jobs Program. In order to be eligible, candidates must be between 15-30 years of age at the start of the funded position (anticipated June 2024); be a Canadian Citizen, permanent resident, or someone to whom Refugee Status has been granted/conferred; have a valid SIN. Note that international students, and those who are here in Canada on a work, youth, or visitor visa/permit are not eligible for the program.

Open Date

5/8/2024

Posting Deadline

5/22/2024

All applications must be submitted by no later than 4:00pm of the posting deadline date. Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. To ensure the safety and wellbeing of all our people and patients, Sinai Health has made it a priority to support everyone in getting vaccinated against COVID-19. Consistent with this, our Staff Immunization & Surveillance Policy was recently updated to include the requirement for full vaccination – currently defined as receiving two doses and serving a 14-day waiting period following the second dose – in order to be able to work at Sinai Health. To be compliant with our updated Policy, you must provide proof of dual COVID-19 vaccination, as indicated on the Prospective Immunization and Surveillance Policy Information Sheet, in order to be eligible for employment at Sinai Health. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess. Sinai Health is a scent sensitive environment, please refrain from wearing or using scented products while visiting or working at any Sinai Health site.

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