Office of the Vice-President, Finance and Administration, and Chief Financial Officer

Competition No. 24.05.132

Category

Closing Date

Full-Time Continuing (35 hours per week) $90,207 to $118,397 per annum May 19, 2024

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 59 programs to more than 18,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking a Strategic Coordinator for a full-time continuing opportunity with the Office of the Vice-President, Finance and Administration, and Chief Finance Officer. Reporting to the Vice-President, Finance and Administration (VPFA), you will collaborate across portfolio departments to develop and facilitate initiatives and project plans, and manage VPFA-led, institution-wide, high-profile projects, often with a significant external engagement and communications component. In this role, you will interact and collaborate with stakeholders at all levels across the institution to build, maintain and foster strong working relationships, to effectively coordinate responses and implement solutions.

Key responsibilities include:

• Providing coordination, research, analysis, recommendations, reporting, and response on a wide variety of current and emerging issues, ensuring the VPFA is apprised of relevant items of importance for review and consideration;
• Collaborating on communications and cross-portfolio projects and initiatives between the offices of the VPFA, University Relations and the President;
• Representing the VPFA on institutional and divisional committees and a wide variety of complex, multi-department initiatives and projects;
• Providing leadership, direction, and coordination of strategic planning functions;
• Providing support to the VPFA in drafting and coordinating relevant Executive Council (EC), Dean's Council (DC) and executive level briefings and materials;
• Developing and maintaining an overall project management framework, and leading project teams to develop integrated change management and communication plans;
• Creating, executing, and maintaining full project life cycle ownership from initiation through to completion, including project capacity assessment, stakeholder engagement, business process analysis, risk identification and management, and change management;
• Monitoring information, logistics, key milestones, deliverables and reporting on projects;
• Implementing evaluation processes to assess project results and lessons learned;
• Contributing to the design, implementation and continuous improvement of project management processes, tools, and practices;
• Developing and delivering progress reports, proposals, briefing notes, requirements documentation and presentations to various stakeholders;
• Drafting and preparing recommendations for presentation to senior level management and government departments;
• Conducting detailed stakeholder assessments to ascertain change impacts and needs to tailor messages, actions, and approaches to different audiences;
• Developing internal communications for strategic priorities and emergent issues;
• Working collaboratively with the Office of Communications and Marketing to develop key messages, briefing documents, correspondence, reports, and presentations;
• Developing and implementing detailed change management strategies, activities, and materials; and
• Integrating equity, diversity, and inclusion best practices into all project activities.

Skills

You will have:

• Strong political and business acumen, diplomacy, and tact;
• The ability to critically analyze issues to make decisions, recommend viable and effective solutions, and summarize and manage information for the VPFA;
• Organizational and time management skills, with the ability to remain adaptable and effectively prioritize your work;
• Interpersonal and communication skills, with the ability to be influential;
• Consulting and conflict resolution skills, with the ability to manage and address sensitive situations;
• Research and problem-solving skills;
• Strategic and operational planning skills;
• The ability to work independently; and
• Proficiency with Microsoft Office and project management software.

Qualifications

• A minimum of a bachelor's degree in business administration, public administration or a related discipline.
• Change management training or certification.
• Project management training or certification (e.g., Project Management Professional (PMP) designation).
• A minimum of 5 years of progressively responsible professional experience.
• Experience in project management, business process improvement and strategic business planning and implementation.
• Experience in a post-secondary or a related public sector environment would be an asset.
• An equivalent combination of education and experience may be considered.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

This position is included under the Out of Scope employee policy (D1015). Applications sourced through this process may be considered for similar opportunities within MacEwan University.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact [email protected] and we will support you to the best of our ability.

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.

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