Reception Coordinator & Events Support - Permanent - 17256
About The Opportunity
Our private sector client requires a Reception Coordinator & Events Support professional for a full-time, permanent opportunity. The work arrangement for this position is onsite, full-time.
Duties include, but are not limited to:
- Greet and screen visitors, and answer and refer inbound telephone calls
- Provide customer service support to internal and external clients
- Perform administrative and support duties such as monitoring work queues, general e-mail boxes, web 'contact us' requests, preparing briefing notes, program reports, presentations, or other materials to communicate and/or share knowledge and expertise
- Work closely with team members to coordinate event details
- Develop communication tools to enhance understanding of the services, programs and supports offered
- General office duties such as photocopying and preparing documents
- Schedule and track outgoing FedEx/Purolator packages
- Assist with the planning and organization of Ottawa office meetings
- Assist with coordinating logistical aspects of events, including venue selection, catering, transportation, audio-visual requirements, entertainment, etc.
- Work closely with vendors and suppliers to ensure timely delivery of services and materials
- Work with Finance to coordinate and track all purchase orders and payment requisitions to the final payment of all services and materials
- Assist in the set-up and breakdown of event spaces, ensuring all elements are in place according to the event plan
- Support with event-related inquiries from participants, vendors, sponsors, and internal teams
- Other reasonable duties as may be assigned
About You
The successful candidate will have the following:
- Previous experience in event coordination or related roles, minimum of 1 year
- Excellent organizational and multitasking skills
- Strong communication and interpersonal skills
- Detail-oriented with the ability to troubleshoot and problem-solve
- Familiarity with event management software/tools is an asset
- Strong reporting skills
- High level of proficiency in Microsoft Office – Outlook, Excel, Word, PowerPoint
About the Job
This role is a full-time, permanent opportunity offering a salary between $48,500 to $55,000 on an annual basis, along with an excellent benefits package with pension.
How To Apply
Please apply by clicking the "Apply Now" button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [email protected]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 17256 .
Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity. #J-18808-Ljbffr