Our office is looking to hire an experienced legal assistant for a full-time permanent positions ideally starting as soon as April 15, 2024. Salary range is between $55,000 and $75,000, for a position that requires the ability to handle a large case load (criminal, admin and civil litigation), and familiarity using dictation and Clio.

Primary job duties include:

• file diarization, organization, tracking and monitoring, including pulling diarized files daily;
• keeping calendars up to date with court appearances;
• scheduling appointments;
• assisting with general correspondence and reporting to clients;
• preparing complex documents and correspondence as directed, including through dictation;
• receipt and review of incoming mail and fax correspondence;
• obtaining client consent forms and signatures;
• conducting relevant database searches;
• requesting information and documents;
• regular and timely follow-up to ensure receipt of all requested records;
• preparing draft documents for court proceedings;
• filing and arranging service of documents as needed;
• posting time recorded for work performed on client files;
• preparing and finalizing bills and preparing correspondence enclosing client accounts;
• attending to file closing procedures, including return of original documents as required, accounting write-offs, and scanning and organizing file components;
• creating limitation entries and managing the limitations diary; and
• commissioning documents as required.

The ideal candidate has:

• a diploma from a paralegal / legal assistant program (preferred but not required);
• at least 5-10 years' experience;
• experience with Microsoft Office, dictation and Clio;
• excellent verbal and written communication skills;
• exceptional spelling, grammar and proofreading;
• strong organization and prioritization skills;
• common sense; and
• attention to detail.

Job Types: Full-time, Permanent

Pay: $55,000.00-$75,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• legal assistant: 5 years (required)

Work Location: In person

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