Job Summary
This position provides financial and administrative support for the company in the biotechnology space. Duties include, but are not limited to, financial record keeping, payroll, creating invoices, purchasing supplies, and working on special projects. Also, answers non-routine correspondence and deals with confidential and sensitive information. Deals with customers, a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Bookkeeping responsibilities include classifying and recording financial transactions to ensure that financial records of the organization are accurate, performing routine financial calculations and general ledger duties, checking the accuracy of calculations performed by other employees. The position is supported by a full-time bookkeeper but knowledge of all aspects of company financial record-keeping and hands-on involvement in day-to-day transactions is required

Duties
Recording daily financial transactions, including purchases, sales, receipts and payments using QuickBooks Online. Invoicing customers, entering purchases from supplier.
Follow-up with customers on past due invoices.
Generating periodic reports. Ensuring the financial records of the organization are accurate.
Reconciling and noting and reporting discrepancies found in records.
Compiling statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable.
Complying with federal, provincial and company policies, procedures and regulations.
Receiving and recording bank receipts and making bank deposits
Maintaining office supplies by checking stock to determine inventory levels.
Supporting required Human Resources administration and documentation.
Enhancing organization's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Maintaining and updating filing system for the department. Retrieving information from files when needed.
Preparing a variety of financial reports for management Essential Requirements
Strong bookkeeping and accounting skills, including commonly used software. Knowledge of QuickBooks Online required .
Ethical Conduct.
Attention to detail.
Strong initiative.
Personal Effectiveness/Credibility
Flexibility
Collaboration Skills.
Communication Proficiency.
Adaptability.
Attention to detail
Office Experience: General, Scheduling; Telephone Skills; Typing, Documentation Skills; Meeting Planning; Verbal Communication; Written Communication; Dependability; Administrative Writing Skills
Spelling, vocabulary, math and grammar skills appropriate to the level of the position.
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Job Type: Full-time

Salary: $60,000.00 to $70,000.00 /year plus benefits

Experience: Bookkeeping: 10 years (required)
Office Administration: 5 years (Preferred)
Office management: 5 years (Preferred)
QuickBooks Online: 5 years (Preferred)

Education:

Bachelor's Degree (Preferred) ; CGA/CPA (Preferred

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:
Casual dress
Dental care
Extended health care
Schedule:
8 hour shift
Day shift
Monday to Friday

Ability to commute/relocate:
Markham, ON L3R 3K6: reliably commute or plan to relocate before starting work (preferred)

Education:
Bachelor's Degree (preferred)

Experience:
Bookkeeping: 10 years (preferred)
Office management: 5 years (preferred)
QuickBooks Online: 5 years (preferred)

Work Location: In person