The Planned Giving Assistant provides administrative support to the Planned Giving team.

Responsibilities:

• Process and organize estate administration files (electronic and hard copy) and prepare related correspondence and documentation.
• Assist with cultivation and stewardship programs (correspondence, newsletters, invitations, and special events) and track program results in our database.
• Provide administrative, logistical and relationship management support for donor and staff meetings and events. This may include booking venues, meeting rooms, ordering catering and/or preparing any relevant documents.
• Manage calendars and scheduling.
• Update team budget and process team expenses.
• Receive donations, prepare them for donations processing; make follow-up calls to donors related to returned mail/invalid addresses.
• Ensure that all information related to donor accounts and activity is accurate and up to date in Raiser's Edge according to established policies and procedures; this will include ongoing data entry.
• Work with database team, donor relations team and other cross functional teams to pull and review lists as required.
• Participate in a rotation at our reception desk to assist with incoming calls and greet couriers and visitors.

Qualifications:

• Post-secondary Diploma
• At least one year of relevant experience in an administrative support role, preferably within a fundraising organization, trust company or law firm, or an equivalent combination of education, training and experience.
• Highly effective and professional interpersonal skills; good judgement, diplomacy, discretion and service-oriented attitude.
• Demonstrated ability to work collaboratively with direct colleagues and other teams.
• A high degree of initiative, discernment and resourcefulness; and thoughtfulness in decision-making.
• Excellent organizational and time management skills with strong attention to detail.
• Highly computer-literate with all Microsoft Office suite computer programs. Experience with Raiser's Edge an asset.
• Excellent verbal and written skills.
• Available to work occasional weekends and evenings.
• Commitment to ethical behaviour and alignment with the mission and values of St. Paul's Foundation.

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul's Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

To apply, please send your resume and cover letter to the attention of D. Li at by noon on Friday, July 18, 2025.

Thank you for your interest in working with St. Paul's Foundation. Only candidates short-listed for interviews will be contacted.

About St. Paul's Foundation

St. Paul's Foundation raises funds to support patients, residents, caregivers, and families at St. Paul's Hospital and at Providence Health Care's 19 sites across BC. Our generous donors are an essential part of Providence Health Care's mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history - and forward to our future in the new St. Paul's Hospital at the Jim Pattison Medical Centre - we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.