Position Overview: This role combines the responsibilities of a Processor Specialist in Finance Operations with the duties of an On-Site Employee Asset Management. The position involves managing various financial tasks and employee asset management to support the smooth operation of the Finance / IT department and ensure a seamless onboarding experience for new hires. This on-site role requires technical knowledge or a willingness to learn, with the ability to lift 15kg/30lbs.

Key Responsibilities:

Finance Operations:

Inbox Management:

• Manage the Finance Group inbox, ensuring timely responses and proper routing of inquiries.

Shipping / Pickups:

• Handle finance mail, including cheque routing and government mail.

Escalation / Support:

• Serve as the local escalation point for accounts payable issues, including invoicing and supplier set-up.
• Provide general support for requests from the Tax & Stat team, such as Single Payment Requests (SPRs) and miscellaneous tax payments via EI template upload.

Employee Asset Management:

Asset Management:

• Receive and process orders from the mailroom.
• Tag and complete the Confirmation of Receipt (COR) for all capital assets.
• Approve invoices upon receipt.
• Manage and track the deployment of all assets (capital and non-capital) by the team.
• Maintain and monitor lab space to support remote workers.
• Provide detailed reports as requested.

Onboarding & Offboarding Support:

• Collaborate with suppliers and the client's tech support to ensure all hardware meets compliance standards.
• Deploy hardware to new hires, ensuring devices are properly configured.
• Liaise with hiring teams and the Support Hub for special requests.
• Manage all related tasks via email, chat, and ticketing systems.
• Oversee the collection and proper storage of assets once employees have been offboarded.

Procurement Handling:

• Receive and process purchase requests.
• Submit purchase orders (POs) for approval.
• Track and audit the team inventory meticulously.
• Provide detailed reports and account for any missing items.
• Corporate Cell Phone Program Management:
• Onboarding / Offboarding Coordination:
• Manage the corporate cell phone program, including monthly review calls with the mobile management provider (Mindwireless).
• Follow up with employees regarding heavy data usage, long-distance charges, and the Apple Watch program.

Ongoing Coordination:

• Prepare journal entry files to charge back for monthly cell phone carrier charges.
• Submit and/or approve invoices for sub-wide services (e.g., Rogers, Telus, MindGlobal, Allstream, Amex).
• Create and maintain purchase orders (POs) for sub-wide services such as telecom.
• Prepare journal entry files for charging devices issued from inventory to new employees or for full-time employee refresh.
• Support Amex-related issues, including aging balances and refund cheques.

Additional Support/Requirements:

• Co-manage the Support Hub mailbox and ticketing systems end-to-end.
• Cross-train on other team roles and responsibilities.
• Coordinate the E-Waste Program and Loaner Program for the site.

Salary Range: The salary for this position is between CAD $52000 - $56000 annually. Factors that may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

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