Job Title: Senior Coordinator / SharePoint Administrator

Location: Downtown Toronto 2x/week

Job Type: 6 months C2H

Overview:

We are seeking a Senior Coordinator / SharePoint Administrator to provide high-level administrative and operational support to our leadership team. This role is ideal for someone who is highly organized, detail-oriented, and experienced in managing recurring operational cycles, coordinating meetings, maintaining issue logs, and administering SharePoint sites. You will play a key role in ensuring the smooth execution of monthly processes and supporting the broader infrastructure and project teams.

Key Responsibilities:

Administrative & Coordination Support:

• Manage and track the monthly cycle of recurring tasks and deliverables.
• Schedule, coordinate, and document meetings across multiple stakeholder groups.
• Prepare agendas, take detailed meeting minutes, and ensure timely distribution and follow-up.
• Maintain and update issue logs, ensuring accurate tracking and resolution of outstanding items.
• Provide day-to-day administrative support to leadership, including calendar management and task tracking.

SharePoint Site Administration:

• Maintain and update SharePoint sites used for collaboration, documentation, and records management.
• Ensure content is well-organized, accessible, and linked to the appropriate security groups.
• Support the development of new pages and site enhancements to improve usability and visual appeal.
• Act as the point of contact for SharePoint-related questions and troubleshooting.

Operational Oversight:

• Support the execution of monthly control checks and reporting activities.
• Collaborate with technical and business teams to ensure alignment on deliverables and timelines.
• Help enforce governance and consistency across documentation and SharePoint usage.

Required Skills & Qualifications:

• 5+ years of experience in a coordination, administrative, or project support role.
• Strong experience managing calendars, meetings, and documentation in a fast-paced environment.
• Proficiency in SharePoint administration, including site maintenance, permissions, and content organization.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and follow-through.
• Comfortable working independently and managing multiple priorities.

Preferred Skills:

• Experience supporting infrastructure or IT project teams.
• Familiarity with Microsoft 365 tools (Teams, Outlook, OneDrive, Power Automate).
• Basic knowledge of SharePoint page design and customization (modern web parts, layout tools).
• Understanding of issue tracking and reporting processes.