The Proposal Coordinator will support high-volume RFP and tender responses for large-scale infrastructure projects across North America. Partnering closely with key internal teams and external stakeholders, will work to deliver accurate, timely and well-organized responses to client requests.

Key Responsibilities Include:

• Coordinate the full lifecycle of proposal responses, from identifying opportunities and initiating internal workflows to compiling and submitting final packages on time.
• Maintain internal tracking systems to monitor active and upcoming bids, ensuring all team members are aligned with timelines, deliverables, and responsibilities.
• Format and finalize technical and commercial content to ensure proposals are clear, cohesive, and compliant with client requirements and internal standards.
• Create and update templates, formatting guides, and submission checklists to support consistent, professional-looking deliverables across all proposal types.
• Work closely with subject matter experts from Estimating, Operations, and other departments to gather and refine content that accurately represents the company's capabilities.
• Edit and review all written materials to ensure they are well-organized, on-brand, and free of errors, with a focus on maintaining a consistent voice and message.
• Communicate regularly with internal stakeholders to provide updates on proposal progress, outstanding items, and any risks to timelines or quality.
• Schedule and facilitate planning meetings, kickoff calls, and post-submission debriefs to support collaboration and continuous improvement.
• Collect required documentation from subcontractors, vendors, and other third parties to ensure complete and compliant submissions.
• Assist the estimating team by monitoring deliverables, tracking inputs, and generating internal status reports to support submission readiness.

Key Skills and Qualifications:

• Minimum 3-5 years' experience in proposal coordination, estimating support, or project administration - ideally within construction, engineering, or infrastructure sectors.
• Exceptional organizational and time-management skills in deadline-driven environments.
• Post-secondary education in Business, Communications, Construction Management, or a related field preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Acrobat and SharePoint are assets.
• Excellent communication skills with attention to detail and the ability to communicate effectively with all stakeholders.
• Self-starter with a solutions-oriented mindset and a collaborative attitude.

Success Profile:

• Brings clarity and focus to complex, multi-deadline projects.
• Performs well under pressure with strong planning and prioritization.
• Receptive to feedback and takes full ownership of responsibilities.
• Maintains quality and consistency even in repetitive tasks.
• Enhances team performance through reliability, communication, and initiative.

We thank all applicants for their interest in the position, however only those candidates that meet the qualifications of the role will be contacted by our team.