Overview

We specialize in premium men's apparel and have built a reputation for exceptional craftsmanship, innovation and style. With an entrepreneurial culture rooted in creativity, collaboration, and performance driven results. We're looking for a Production and Inbound Logistics Coordinator to manage timelines, support quality control, and keep vendors and internal teams in sync to ensure smooth, on-time delivery.

This is a temporary maternity leave coverage position with an assignment length of 12-14 months, with the possibility of extension.

Key Responsibilities

Vendor & Production Management

• Manage all manufacturing partner relationships, including all daily communications.
• Monitor the full production lifecycle-sampling, approvals, production status, and quality checks.
• Monitor all stages of outsourced production-from sample approval to final shipment (including all SMS, PP and TOP samples), ensuring timelines and quality standards are met.
• Organize and maintain the sample library with clear labeling and tracking systems.
• Align vendor production capacity with seasonal demand and order volumes.
• Manage raw material forecasting and procurement.
• Negotiate production lead times, costs, and capacity bookings.
• Perform regular production follow-ups to ensure adherence to timelines and technical specifications.
• Ensure accurate FOB costing data is up-to-date and accessible.
• Create and manage purchase orders; monitor fulfillment to ensure deadlines are met.

Quality & Compliance Oversight

• Coordinate with factory QA/QC teams to ensure adherence to brand standards and compliance requirements.
• Review QC reports from vendors and escalate issues promptly.
• Resolve quality issues and implement corrective actions in collaboration with vendors.
• Ensure vendor compliance with ethical sourcing, labor laws, and sustainability requirements.
• Schedule and oversee all 3rd party QC
• Develop QC requirements per purchase order and ensure alignment with product specifications.

Inbound Logistics Management

• Plan, track, and manage the inbound movement of finished goods from vendor locations to warehouses or distribution centers.
• Coordinate with freight forwarders, customs brokers, and shipping agents for timely import/export clearance.
• Maintain shipping documentation (e.g., commercial invoices, packing lists, bill of lading) and ensure proper record-keeping.
• Monitor shipments in transit and proactively address any delays or logistical issues.
• Optimize shipping routes, modes, and cost efficiencies in collaboration with logistics partners.

Internal Coordination

• Work closely with design & development, merchandising, sourcing, logistics, sales and inventory teams to align on production and delivery schedules.
• Support pre-production & production meetings and ensure timely delivery of trims, fabrics, and tech packs to vendors when applicable.
• Communicate key production and logistics updates to internal stakeholders and escalate delays or issues promptly.
• Work with the Sales Operations Manager to troubleshoot and resolve any delays or shortages.
• Lead weekly production meetings and share concise, actionable status reports.
• Represent the production team in cross-functional discussions, particularly those related to logistics, planning, and timelines.
• Collaborate with Finance on PO and shipment schedules to support accurate cash flow planning.
• Support internal audits and maintain compliance with production processes and documentation standards.

Reporting & Analysis

• Maintain accurate and up-to-date production and logistics trackers.
• Maintain, track and analyze weekly production WIP (work-in-progress) and logistic trackers & reports, providing timely updates to internal and external stakeholders.
• Analyze vendor performance (on-time delivery, quality, compliance) and suggest improvements.
• Prepare regular reports on production status, shipment timelines, and inbound delivery metrics.
• All other related duties as assigned.

Qualifications

• 2-4 years of experience in production coordination, inbound logistics, supply chain, or a related field-preferably in apparel, consumer goods, or manufacturing.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across teams and with external vendors.
• Proficiency in Microsoft Excel, ERP systems (e.g., Full Circle), and project management tools like Asana or Trello.
• High attention to detail and a proactive, solution-oriented approach to problem-solving.
• Understanding of quality control processes, purchase order management, and international logistics is a strong asset.

What do we offer

• A competitive salary range of $60,000 - 65,000K based on your skills and experience
• A flexible, hybrid work environment with core working hours to fit your schedule
• Two weeks of vacation
• Fully paid health benefits after a 3-month probationary period
• Company mental health days
• Company events & retreat
• Free snack & drink bar in office