Bookkeeper & Office Administrator

We're seeking a full time Bookkeeper & Office Administrator to join our growing team in the Toronto studio. This position will be responsible for all aspects of our daily accounting functions: maintaining financial records, account receivable/payable, transactions, banking, reporting, and account reconciliations.

This role will also be responsible for some general office duties. The ideal candidate is highly organized with a strong attention to detail and the ability to multi-task. This is a full-time hybrid position, with work split between in the Queen West-based studio and home office (1 day a week WFH).

RESPONSIBILITIES

Accounting

• Using QuickBooks and DesignDocs manage day-to-day reconciliation for the studio, including invoicing and timesheet management.
• Coordinate accounts payable including invoice verification and ensure timely payments.
• Stay on top of all transaction records and resolve irregularities.
• Daily bank postings
• Managing the Finance inbox
• Prepare financial and project reporting.
• Filings of HST
• Assistance with year end tax review
• Manage cash flow meetings
• Support the procurement process for the studio.

General Office Duties

• Filing (physical and digital), data entry and supplies ordering, tracking & management.
• Oversee and enforce office procedures.
• Create and update documentation and filing.
• Assist with mail and office correspondence as well as incoming or outgoing shipments.
• Provide reception and administrative support as required.
• Run errands and set up for events / meetings as necessary.

QUALIFICATIONS

• University or College Degree in finance or accounting.
• Exceptional English written and oral communication skills.
• Excellent written & verbal communication skills.
• Proficiency in MS Office Suite and QuickBooks.
• Tech proficiency and have an interest in streamlining processes and procedures leverage tools.
• Strong attention to detail, ability to work in a complex and fast paced working environment in a timed and organized manner.
• Self-directed and able to work without supervision on multiple tasks.

Great assets to have:

• Interest and experience in art, architecture and/or interior design
• Knowledge or experience in Design Docs

ABD welcomes all applications. Reasonable accommodations are available on request for candidates taking part in the selection process.