About ProxyLink

At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We're driven by the belief that investing in people today builds a stronger workforce for tomorrow.

This position offers an exciting chance to support strategic people operations in a company that values adaptability, innovation, and an employee-first culture. This is more than just a transactional payroll position - it's a role for someone ready to take ownership of compensation processes, health benefits, retirement programs, and data analytics while influencing employee satisfaction and compliance.

About the Role:

You'll act as a bridge between HR, Finance, and third-party vendors to ensure all compensation and benefits functions run smoothly. You will also work cross-functionally to enhance the overall employee experience by streamlining internal systems and improving access to benefits and payroll information.

Core Responsibilities

Compensation & Payroll Operations

• Manage end-to-end payroll processing for salaried and hourly employees across multiple departments, including data verification, reconciliation, and final payroll runs.
• Liaise with department leaders to verify time and attendance records, overtime, and incentive-based pay.
• Collaborate with Finance for tax filing, compliance reporting, and audit preparation.
• Process all post-payroll transactions such as ROEs, garnishments, and bonuses.
• Support year-end processes including distribution of T4s, reconciliation of annual payroll records, and CRA filings.
• Identify inefficiencies in the payroll cycle and recommend system/process improvements.

Benefits & Retirement Program Administration

• Administer daily activities related to group benefits, health plans, and pension programs.
• Act as the go-to contact for employees, retirees, and third-party vendors for all benefits-related questions.
• Coordinate enrollment, life changes, terminations, and claims support.
• Support leave of absence tracking, benefit premium collections, and disability claims submission.
• Maintain employee data in HRIS, ensuring accuracy for insurance eligibility and payroll deductions.
• Prepare monthly reports for benefits reconciliation, invoice approvals, and costing summaries.
• Participate in planning and executing annual open enrollment, including employee communications and system updates.

System & Process Support

• Serve as backup support for the HRIS team in system administration, testing, and updates.
• Manage vendor file uploads and integrations with external benefit providers.
• Support digital initiatives such as employee engagement tools and benefits awareness campaigns.
• Maintain internal documentation for processes, policies, and FAQs related to pay and benefits.

Who We're Looking For:

Education: Post-secondary education in Business, Human Resources, Finance, or related field. PCP certification or active enrollment is preferred.

Experience: At least 3 years of experience in payroll processing; 1+ years in benefits and pension administration.

Technical Skills:

• Proficient in HRIS and payroll software (ADP, Ceridian, Lawson, or similar).
• Advanced Microsoft Excel and strong data analysis capability.

• Soft Skills:
• Exceptional organizational and problem-solving abilities.
• Discrete and professional when handling confidential information.
• A team player who can also work independently with minimal supervision.
• Comfortable working in a fast-changing environment with evolving responsibilities.

Why You Should Apply:

This opportunity is perfect for someone who thrives in a people-focused organization where no two days are the same. You'll be empowered to improve internal systems, help employees understand their total rewards, and contribute to a more human-centered workplace.

Interested?

Ready to take the next step? Submit your application today! If your background aligns with the role, one of our experienced recruiters will be in touch to guide you through the process. Thank you for considering this opportunity-we appreciate your interest!