We are seeking a reliable and detail-oriented Administrative Assistant to support our office. The successful candidate will play a key role in ensuring smooth day-to-day administrative functions within the office.

Key Responsibilities:

• Provide administrative support to project managers and executives.
• Answer and direct phone calls, manage incoming emails, and handle correspondence.
• Schedule meetings, appointments, and site visits; maintain calendars.
• Prepare and organize documents including contracts, quotations, change orders, etc.
• Maintain and organize project files, logs, and documentation (digital and paper).
• Assist with data entry, basic bookkeeping (QuickBooks), accounts payable and receivable.
• Ensure transactions are posted to the appropriate accounts.
• Assist bookkeeper with yearend preparation.
• Track and file employee timesheets and assist with payroll preparation.
• Order and maintain office and kitchen supplies, equipment etc.
• Arrange for catering and lunch ordering when required.

Qualifications:

• Understanding of basic bookkeeping principles and practices would be an asset
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook,).
• Excellent oral and written communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize tasks and handle multiple responsibilities.
• Adaptable and able to be flexible as work priorities change.