The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the department and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.

Responsibilities Include:

• Calendar management and gatekeeping.
• Coordination of corporate travel itineraries.
• Coordination of meetings and functions, including arranging facilities/catering, meeting materials and any necessary travel arrangements.
• Correspondence as required - typing, memos, letters, email, filing, scanning, photocopying and mail.
• Preparation of financial reports and updating spreadsheets as required.
• Maintain databases, files, and documentation.
• Act as the go-to person for administrative and operational needs for the department.
• Collaborate and engage with staff at all levels.
• Coordination of internal and external events; planning and logistics, sending and tracking invitations, execution, etc.
• Assist with corporate and execution of projects as needed.
• Provide assistance/flexibility and assume cross functional duties for other team members as requested.

Key Attributes & Experience:

• Previous experience (preferably 5+ years) in an Administrative or Executive Assistant (or similar) role in a fast-paced setting
• Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization.
• Detail orientated self-starter with a high level of organizational and time management skills.
• Excellent oral and written communication skills.
• Demonstrated ability to manage confidentiality and sensitive issues.
• Flexible, pro-active and enthusiastic.
• Advanced proficiency in MS Office