About CACEIS:

CACEIS is the asset servicing banking group of Crédit Agricole and Santander dedicated to asset managers, insurance companies, pension funds, banks, private equity and real estate funds, brokers and corporate clients. Through offices across Europe, North and South America and Asia, CACEIS offers a broad range of services covering execution, clearing, forex, securities lending, custody, depositary and fund administration, fund distribution support, middle office outsourcing and issuer services.

Role Overview:

We are looking for a highly organized, bilingual (English/French) Executive Assistant to provide comprehensive support to the Managing Director and various departments within CACEIS Canada in Montreal. The ideal candidate is proactive, detail-oriented, and enjoys coordinating office management tasks.

Key Responsibilities:

• Manage the Managing Director's calendar, appointments.
• Provide executive-level administrative support and act as a liaison with internal teams and external partners.
• Coordinate travel for the Managing director and Staff as required
• Support multiple departments with administrative tasks as needed.
• Manage global communications
• Oversee office management duties to ensure smooth daily operations.
• Organize and coordinate meetings, internal events, and special projects.
• Prepare, review, and proofread documents, presentations, and correspondence in both English and French.
• Handle confidential information with discretion and professionalism.
• Follow up on action items and assist with project tracking.

Qualifications:

• Bilingual in English and French (oral and written) - mandatory.
• Previous experience as an Administrative/Executive Assistant, preferably with office management responsibilities.
• Strong ability to prioritize competing demands.
• Experience supporting multiple teams or departments an asset.
• Interest and experience in event planning and coordination.
• Excellent organizational and communication skills.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to maintain confidentiality and demonstrate professionalism.
• Team player with a positive attitude and flexibility.

Work Environment:

• First 6 months onsite at the Montreal office for onboarding and close collaboration.
• Hybrid work model thereafter: 2 days remote, 3 days in-office.

Why CACEIS?

• Join a respected global financial services firm with a collaborative culture.
• Opportunity to contribute across departments and grow your skill set.
• Flexible work arrangements supporting a healthy work-life balance.