About Us:

HSE Elements is a trusted leader in health, safety, and environmental (HSE) training, consulting, and certification support across Canada. We are committed to helping organizations create safer, more compliant workplaces through innovative training solutions and expert guidance. As we grow, we're looking for an organized and proactive Administrative Assistant to support our operations and contribute to our mission of safety excellence.

Position Overview:

As our Administrative Assistant, you'll be the backbone of our day-to-day operations. You will play a key role in supporting our trainers, consultants, and management team by handling a wide range of administrative and clerical duties. This is an exciting opportunity for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys working collaboratively.

Key Responsibilities:

Responsibilities include, but are not limited to

• Manage and organize scheduling, calendars, and meetings for staff and clients
• Handle incoming calls, emails, and general inquiries with professionalism
• Prepare and format documents, reports, presentations, and training materials
• Maintain organized digital and physical filing systems
• Support onboarding processes for clients and training participants
• Assist in data entry and records management
• Coordinate logistics for training sessions and audits
• Track inventory and order office and training supplies as needed
• Perform other administrative tasks to ensure smooth day-to-day operations

Qualifications:

• Minimum 2 years of administrative experience is an asset
• Excellent organizational and time management skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint);
• Strong communication skills, both written and verbal
• Ability to handle sensitive information with confidentiality and discretion
• Positive attitude and a willingness to learn and adapt
• Greet clients, partners, and training participants in a friendly, welcoming manner-serving as a positive first point of contact for HSE Elements

What We Offer:

• Competitive salary and benefits package
• Supportive and inclusive team culture
• Meaningful work contributing to workplace safety and compliance
• Exposure to a dynamic industry with room to grow and learn
• A collaborative environment where your input is valued