Position: GIK Associate

Reports to: People Manager, B2B

Position Term: Full Time Permanent

Primary Location: Mississauga, Ontario, Canada

Workplace Type: Hybrid

Job Purpose:

The Gifts In Kind (GIK) Associate is the principal point of guidance for GIK at WVC. They will coordinate all GIK planning, and implementation and provide program management support to stakeholders in Programs and Policy, ensuring that the appropriate donated resources are acquired and effectively integrated into World Vision projects. They will also engage directly with World Vision International field offices for GIK needs and impact reporting and oversee the logistics for all GIK shipments globally, supporting and coordinating with the Warehouse/Logistics team for any international logistics issues.

Responsibilities:

• Support annual GIK planning and execution by working in collaboration with key WVC stakeholders, and international field offices to develop annual resource commitment and shipment plan.
• Manage the fulfillment of WVC resource commitment and shipment plan by working in close collaboration with the Warehouse & Logistics team to coordinate GIK donations to our warehouse and outbound shipments to field offices.
• Support Philanthropy Operations and Strategic Communications teams to acquire stewardship and impact reporting materials from the field to fulfill donor reporting requirements and public relation needs.
• Coordinate pharmaceutical, Ready-to-use therapeutic food and medical supply procurement and deployment in alignment with field needs and programming priorities.
• Ensure operational efficiency in the management of donated GIK inventory by developing mixed shipment containers that can be shipped and programmed in the field, in accordance with field needs.
• Collaborate with Programs & Policy stakeholders to integrate GIK resources into development programs, grants, and emergency response
• Lead communications with Field Offices regarding GIK programming, planning, approvals, documentation, reporting, logistics and to mitigate issues, concerns and risks
• Manages the administration of GIK filing and storage system to ensure donor files and donation documents are appropriately stored, and donations are tracked in inventory
• Works closely with Finance to track GIK revenue and prepare monthly GIK finance reports.
• Understand GIK country contexts, specifically projects and programs where GIK can be integrated, logistic requirements, and supply chain capabilities by working closely with Programs & Policy, field offices and Global GIK Group.
• Support Global GIK Working Group on GIK Minimum Standards, audits and standards assessments within WVI Global GIK on as needed basis.

Qualifications:

• Minimum experience of 3 years in administration, finance, operations, project management or customer service,
• Demonstrated organizational, interpersonal, communication skills and cultural sensitivity
• Experience in Inventory Management, International Freight and Logistics preferred
• Strong communication skills
• Experience in a warehouse environment is an asset
• Have a valid driver's license and access to vehicle
• Mastery in Microsoft Excel
• Cross-cultural competency

Key Cross-Functional Interfaces:

• Philanthropy, Programs & Policy, Logistics Warehouse, Finance, IVS, Product Alignment

Performance Metrics:

• Support annual $10M GIK income target
• Support 80 containers of Gift-in-Kind and Pharma shipped

Working Conditions:

• Hybrid. Desk-based. Occasionally in warehouse to screen received donated items.
• Occasionally, the role may require handling, and lifting of boxes of donations in the warehouse.

Why Consider Us?

• World Vision Canada has consistently been awarded Canada and GTA top employer awards.
• We are Canada's largest development, relief, and advocacy non-profit organization.
• We embody an Agile mindset here.
• We offer competitive pay and benefits. Our comprehensive health benefits start at day 1 which includes a Health Spending Account.
• We match pension contributions up to 6% and provide a top-up for pregnancy & parental leaves.
• We offer extra time off for restoration by closing for an additional day on long weekends, 6 times a year.
• We provide up to six weeks' vacation, plus paid sick days, personal days & wellness days.
• We offer a family-friendly, caring, and flexible work environment.