Stirring Up Excitement: Office Manager Needed for Alchemysts Inc.'s Buzz-Worthy Crew!

Are you ready to shake up your administrative expertise with a twist of creativity? Say goodbye to the humdrum and join our award-winning team where you can pour your talents into a blend of fun and finesse! Let's toast to your future with us!

At Alchemysts Inc., we don't just sit on the rocks; we're North America's top-shelf marketing agency devoted to elevating the spirits, beer, and wine industry. We're on the hunt for an Office Manager as spirited as our cocktails, eager to join our vibrant team. With accolades like Top Marketing Agency of the Year at the Icons of Whisky Awards, Power Partner by Inc. Magazine, and the Top Media Agency by the Bartender Spirit Awards, our client list is a cocktail of stars, featuring Mary J. Blige's Sun Goddess Wines, Glenfiddich, Sailor Jerry Rum, and Bebe Rexha's Provocativo.

Picture yourself as the vibrant cocktail umbrella in our piña colada-adding flair and keeping it all together! The role is tailor-made for a multitasking maestro with a zest for organization, operations & marketing support, and CEO assistance.

In this exciting concoction of a role, flexibility is key as the only constant in the alcohol industry is change-you'll be mixing more than just margaritas with some evening and weekend fun. Why clock out at 5 when the spirits are just getting started?

So, if you're ready to bring your zestiness to our happy-hour-loving team, send us a cover letter that captures your flavor and why you're the perfect garnish for Alchemysts Inc. Cheers to new beginnings and unforgettable adventures in the sparkling world of alcohol marketing!

Raise the bar with the following qualifications:

• Expertise in Microsoft office and various project management software and apps
• Detail oriented with strong organizational skills
• Service-first mentality
• Creative and organized
• Experience planning internal events
• Strategic thinker with a strong desire for delivering top-shelf results

What the Role Entails:

Office Management & Administration:

• Managing shipping, receiving and mail
• Ordering and purchasing materials as needed
• Managing inventory & supplies in the office
• Keep our office bar cart & supply closets well-stocked and organized
• Opening and closing the office during in-office days
• Manage all employee travel
• Manage the office to ensure it reflects the top shelf work of the agency
• Vendor Management

Client Success & Engagement

• Help cultivate and maintain positive client relationships, offering them a top-shelf experience from start to finish.
• Coordinate client meetings and presentations, ensuring every detail is as perfect as a finely crafted vintage.
• Support the set-up and management of the brand team deadlines (as dictated by the director)
• Plan, manage and execute all client engagement campaigns, events & workshops

Human Resources & Culture Enhancement

• Support recruitment as we toast to new team members with job postings, interview scheduling, and onboarding.
• Keep employee records as neat as a well-garnished cocktail.
• Organize team building and employee engagement events & programs
• Act as our office sommelier, ensuring communication flows smoothly.

Financial Administration

• Monitor office expenses and report any unshaken variances.

Marketing Support

• Manage and execute the agency award applications
• Support the CEO on all agency marketing activity including social media support, executing marketing materials, etc.
• Order approved marketing supplies

Executive Support

• Manage the calendar, travel schedule and overall needs of the CEO
• Book personal appointments and manage the overall agency calendar
• Draft and manage communications from the CEO as requested
• Handle confidential information with the precision of a top-shelf bartender.

How to apply:

Please apply on Linkedin with their cover letters with salary expectations.

Alchemysts Inc. is an equal-opportunity employer. We celebrate the diversity of vines and are committed to creating an inclusive environment for all employees.