Job Title: Project Administrator

Location: Primary work location: Fredericton, NB

Duration: May 19, 2025 - May 18, 2027 (2 years)

Role Overview:

The Department of Health is seeking a qualified Project Administrator to support the Clinical Information Systems (CIS) program. This individual will play a critical role in assisting multiple project teams with administrative and coordination tasks to ensure efficient planning, execution, and delivery of project objectives.

The Project Administrator will serve as a key liaison among technical teams, stakeholders, and end users-supporting documentation, scheduling, project tracking, and general communication functions.

Key Responsibilities:

• Support communication and coordination with team members, stakeholders, clinicians, and regulatory bodies
• Maintain and organize project documentation, libraries, schedules, and status reports
• Assist in preparing governance meetings and status updates for Working Groups
• Log and track project change requests and updates in manual and/or digital formats
• Act as the first point of contact for hotline calls, resolving basic issues and escalating as necessary
• Support multiple teams or project streams with clerical or coordination tasks
• Utilize Microsoft Office 365 and Zoom tools to perform daily administrative functions
• Use JIRA or other platforms for issue and project task tracking
• Perform additional tasks as assigned by project leadership

Mandatory Requirements:

• Post-secondary degree in Business Administration, Healthcare, or IT, OR equivalent experience as a Project Administrator (3+ years)
• Must reside in New Brunswick
• Excellent English communication, facilitation, and presentation skills (verbal and written)

Desired Qualifications:

• 2+ years supporting large-scale projects, preferably within healthcare or IT system environments
• Strong multitasking and coordination abilities, with experience supporting multiple teams simultaneously
• Strong interpersonal skills and ability to collaborate with various stakeholders
• Proficiency in Microsoft Office 365 suite and Zoom (3+ years)
• Familiarity with Atlassian JIRA (1+ year)
• Bilingual in English and French (preferred); include recent evaluation score if available
• Previous experience with New Brunswick's Regional Health Authorities (RHAs) or equivalent healthcare settings is a strong asset

Deliverables:

• Facilitate team communication and coordination among diverse stakeholders
• Maintain project documentation, libraries, and electronic filing systems
• Assist with project status reporting, meeting logistics, and administrative support
• Track progress and report on assigned tasks to project management
• Ensure accurate and timely updates to all project records and systems
• Perform other administrative duties as assigned