Company Description

Welcome to the Toronto Chapter of the Entrepreneurs' Organization (EO), a global peer-to-peer community of entrepreneurs! EO Toronto is here to help entrepreneurs learn and grow from each other, leading to greater business success and an enriched personal life. We offer a support network, peer groups, forums, mentorship, learning events, and opportunities specifically relevant to individual needs.

Role Description

EO Toronto is seeking a motivated and detail-oriented Event Planner to join our team on a 6-month, part-time contract, with the potential to transition into a full-time role based on performance. This role is ideal for a self-starter with 3+ years of experience in event planning and a passion for creating meaningful, high-quality experiences.

This is a remote role based in the Greater Toronto Area, with on-site presence required during events. As our Event Planner, you'll take ownership of end-to-end planning and execution of dynamic events-from strategic coordination to hands-on delivery. Your work will support EO Toronto's mission to foster learning, connection, and growth among entrepreneurs.

Key Responsibilities

Event Strategy & Planning

• Collaborate with the Events and Engagement Chairs, Chapter Manager and Chapter leadership to define event objectives, formats, and target audiences.
• Develop detailed project plans and timelines for each event.
• Research and recommend venues, vendors, and suppliers that align with the event vision, the organization's goals/values and budget.

Event Coordination

• Manage all aspects of event logistics, including venue booking, catering, rentals, audiovisual setup, permits, insurance, and travel/accommodations when required.
• Coordinate and supervise vendors, contractors, and event staff before and during events.
• Coordinate speaker requirements, run-of-show documents, and real-time adjustments on event day.
• Handle event registration, RSVPs, guest lists, and onsite check-in processes.

Promotion & Communications

• Work with marketing/communications teams to create event promotional materials.
• Manage the coordination of event announcements, invitations, and follow-ups through email, social media, or other channels.
• Ensure consistent brand presence across all event materials and experiences.

Budget Management

• Prepare and manage event budgets, track expenses, and reconcile costs post-event.
• Source and negotiate with vendors to ensure the best value and service.

On-site Execution & Post-Event

• Lead event setup, execution, and teardown, ensuring all elements run smoothly.
• Troubleshoot issues in real-time and adapt as necessary to changing circumstances.
• Conduct post-event evaluations and provide reports with key learnings and recommendations.

Qualifications

• 3+ years of experience in event planning, hospitality, or project coordination.
• Proven ability to manage multiple events with competing timelines.
• Budgeting proficiency
• Strong organizational and time management skills.
• Excellent interpersonal, negotiation, and communication skills.
• Proficiency in event software and tools (e.g., Eventbrite, Cvent, Asana).
• Availability to work evenings and weekends, as needed, depending on events.
• Diploma or degree in Event Management, Hospitality, Marketing, or a related field preferred.
• Ability to work independently and in a team
• Knowledge of the Greater Toronto Area event landscape
• Must have access to a vehicle and be able to travel to event venues across the Greater Toronto Area

Bonus Skills

• Familiarity with graphic design tools, Canva skills and social media platforms.
• Background in working with volunteers or community groups.
• Experience working at a not-for-profit or association management company