We are currently seeking a highly organized and driven Corporate Legal Administrative Assistant for one of our Downtown Vancouver clients to provide key support to a group of 2-3 Corporate Lawyers. This role offers a unique opportunity to be involved in both practice management and transactional work while contributing to the success of a dynamic legal team.

About the Role

As a Legal Administrative Assistant, you will be an essential part of our Corporate practice, supporting lawyers through efficient administrative and transactional assistance. The ideal candidate thrives in a high-achieving, fast-moving environment and is passionate about delivering top-tier legal administrative support.

Key Responsibilities:

Practice Management

• Open and close legal files, including KYC and Source of Money forms
• Prepare and manage expense reports, trust paperwork, and incoming/outgoing correspondence
• Maintain calendars, meeting schedules, and bring-forward systems
• Answer phone calls and respond to email inquiries
• Communicate with clients professionally and confidentially

Transactional Support

• Draft, edit, and format correspondence, agreements, and forms
• Coordinate execution and collation of transaction documents
• Manage closing documentation and create digital closing books
• Conduct searches via BC Online and LTSA

Billing

• Prepare WIP reports, pre-bills, and invoices; review for accuracy
• Distribute bills to clients and manage follow-up on outstanding balances
• Handle trust paperwork related to billing

General Support

• Provide back-up support to other Legal Assistants and Reception as needed
• Assist with coverage during absences or high-volume periods

Ideal Candidate Qualifications

• Legal Administrative Assistant Certificate from an accredited program
• Minimum 2 years' experience in a similar role (5+ years preferred)
• Previous experience in Business Law highly desirable
• Proficiency with Microsoft Office Suite, Adobe, Workshare Compare, PC Law, iManage, BC Online, DocuSign, MyLTSA, and Alf considered a strong asset
• Exceptional attention to detail and formatting skills
• Highly organized with the ability to multitask and prioritize deadlines
• Tactful and professional communication skills, both written and verbal
• Strong team player with a collaborative and proactive approach
• Committed to high-quality work and excellent client service