Job Title: Office Administrator

Department: Finance & Settlements

Location: North York, ON (On-Site)

Type: Full-Time, Permanent

Salary Range: $55,000 - $60,000

Overview

Nexus Energy Inc. is a privately held company based in Toronto, Ontario. We are a leading energy trading company specializing in the energy markets of Eastern Canada, the Northeastern United States, and Western markets. Our operations extend into the retail and Renewable Energy Credit (REC) space, supporting a diversified and growing presence across North America.

We're hiring a full-time Office Administrator to keep our office running smoothly and support our teams. In this role, you'll lead admin processes, improve office services, plan events, and streamline communication. We want to hear from you if you're organized, proactive, and love bringing people together.

What You Will Do

• Serve as the first point of contact for incoming calls, redirecting inquiries to the appropriate team members
• Provide customer support via phone or email, ensuring timely and professional responses
• Oversee office supplies, inventory, and services - including restocking, equipment setup for new hires, and office space planning
• Maintain accurate office records and internal databases related to personnel, finance, and operations
• Manage general correspondence, including emails, letters, and packages, as well as seasonal mail-outs
• Experience in booking and organizing business travel, including flights, accommodations, and itineraries, is required.
• Be available to support colleagues and help resolve ad hoc office or team-related needs as they arise
• Maintain a clean and tidy office environment, including light cleaning duties and ensuring common areas are organized and presentable.
• Plan and execute internal and external events, including venue selection, vendor management, and on-site coordination
• Develop and manage event budgets, ensuring cost-effectiveness and alignment with business goals
• Liaise with internal teams to promote events, gather input, and communicate key details
• Prepare event materials, agendas, and guest lists, and coordinate logistics end-to-end
• Ensure a positive and professional experience for employees, clients, and guests at all events

What You Will Bring

• Post-secondary diploma/degree in office administration or a related discipline.
• 1-3 years of demonstrated administrative experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Excellent communication skills in English, both written and verbal
• Strong organizational skills with the ability to support multiple employees and manage competing tasks
• Professional and pleasant demeanor with strong interpersonal skills for working across various personality types
• Ability to handle sensitive or confidential information with discretion
• Adaptability and flexibility to shift priorities based on changing needs
• Ability to work both independently and collaboratively within a team environment
• High attention to detail to ensure error-free communications and task completion
• Leadership skills and confidence to take initiative and make decisions when needed
• Strong typing skills and working knowledge of standard office software

Nice-to-Have Skills

• Proficiency in graphic design tools such as Adobe Photoshop, Canva, or similar software.
• Familiarity with health & safety protocols
• Executive support experience
• Social media or internal comms exposure
• First aid certified
• Bilingual or multilingual

What We Offer

• A pay-for-performance culture that offers competitive salaries and high incentives.
• Numerous opportunities for professional growth and development
• Work-life balance and a supportive, collaborative team environment
• Comprehensive employer-paid benefits coverage
• Registered pension program professionally managed by a major Canadian financial institution
• Team-building events and access to additional perks for your overall health and wellness

POWER YOUR SUCCESS AND APPLY NOW!

Accommodations

Nexus Energy Inc. is committed to fostering an inclusive and accessible work environment. We are committed to providing equitable treatment and accommodation to ensure barrier-free employment by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA). If you require Code-protected accommodations due to disability during the recruitment process, please communicate them when contacted, and we will ensure your needs are met.

Nexus Energy Inc. is an Equal Opportunity Employer and would like to thank all applicants, however, only those who qualify will be contacted for an interview.