Are you a proactive, highly organized, and resourceful individual ready to play a pivotal role in the success of a dynamic organization? We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Company President. This role is critical in ensuring that the office of the President runs smoothly, efficiently, and professionally while maintaining the highest level of confidentiality. This is an in office position located in Burlington Ont.

This role offers a unique chance to expand your horizons, with travel required up to 50% of the time. Imagine the thrill of connecting with partners across different regions, immersing yourself in diverse environments, and playing a hands-on role in driving executive initiatives on a broader scale. If you love the idea of balancing office-based leadership support with exciting travel opportunities, this is the role for you!

Key Responsibilities

• Executive Support: Manage complex calendars, coordinate meetings across multiple time zones, and anticipate scheduling needs with precision
• Communication Management: Serve as a strategic liaison between the President and internal/external stakeholders, drafting correspondence, reports, and presentations as needed
• Meeting Preparation & Follow-Up: Prepare agendas, document minutes, track action items, and ensure timely completion of assigned tasks
• Travel Coordination: Organize domestic and international travel, including itinerary preparation, accommodations, and expense tracking/reporting
• Project Management: Assist in special projects, ensuring deadlines are met and outcomes align with organizational goals.
• Inbox Management: Manage and maintain 4 high volume inboxes
• Confidential Support: Handle sensitive information with professionalism and discretion.

Qualifications

• A proven track record of 5 or more years as an Executive Assistant supporting high level executives
• Strong organizational and multitasking abilities in fast-paced environments.
• Exceptional verbal and written communication skills.
• Tech-savvy, proficient in excel, Powerpoint
• Ability to work independently while maintaining close coordination with leadership.
• Proven ability to work in a fast paced environment
• Bachelor's degree in business administration, management, or related field.

Salary and Benefits

• Competitive salary based on experience $,100,000 - $145,000
• Annual bonus
• Benefits package, including health insurance, PTO, and RSP match
• Opportunities for professional growth and development in a dynamic workplace.