Operations Manager - Real Estate Division

Overview

We are seeking a dedicated, organized, and proactive Operations Manager to join our growing real estate business. This full-time hybrid role plays a critical part in keeping operations efficient, deals on track, and the team aligned. You will work closely with the founder and serve as a key contributor to the growth and success of our real estate division.

Compensation & Details

• Position Title: Operations Manager - Real Estate Division
• Employment Type: Full-Time
• Location: Hybrid (Remote + In-Office Days)
• Annual Salary: $50,000 CAD + Bonuses
• Monthly Pay: $4,167 CAD
• Performance Bonus: 5% commission on any deal where you directly assist in the sale of a property (coordination, communication, showings, etc.)

Key Responsibilities

Deal Coordination & Transaction Management

• Draft offers and prepare supporting documentation
• Manage listing paperwork and MLS uploads
• Track financing conditions and deposit deadlines
• Coordinate property closings with all involved parties
• Maintain tracking sheets and ensure deal timelines are met
• Ensure deal files are compliant and complete
• Set up lockboxes and manage key inventory
• Maintain detailed closing checklists for each transaction

Client & Communication Support

• Manage and respond to client inquiries ()
• Schedule appointments, showings, and internal team calls

Team Support & Oversight

• Provide regular reporting on team activity and the deal pipeline

Systems & Workflow Management

• Build and maintain Standard Operating Procedures (SOPs)
• Identify workflow gaps and implement productivity tools
• Maintain internal calendars, checklists, and operational templates

Marketing & Listing Support

• Coordinate listing photoshoots and staging appointments
• Prepare marketing materials (feature sheets, brochures, signage)
• Manage MLS and website listing uploads
• Track showing feedback and create seller reports
• Collaborate with the marketing team for optimized listing promotions

Work Environment

• Hybrid Role: Primarily remote, with in-person presence required for team meetings, listing setups, or specific property tasks
• Flexible Hours: Availability during standard business hours is expected