Who we are

Founded in 1977, the Westbow Group of Companies is made up of high-quality businesses throughout various industries. Based in Chilliwack, BC with operations in Western Canada and Guatemala City, our companies tackle construction, investing, agriculture and non-profit causes, constantly aiming to produce Quality for Generations. We are a company that prides itself on its values:

We work hard, we work smart
We build lasting value
We are creative and innovative
We have fun
We care
We act with integrity

About the role

Reporting to the CEO, the Executive Assistant will play a pivotal role in ensuring the efficient and effective functioning of the Westbow Group. Responsibilities will encompass a wide range of administrative tasks, including research and due diligence on various projects, calendar management, communication coordination, and document preparation. The successful candidate is naturally organized, has strong business acumen, and has the ability to assist with the prioritization of tasks and push new ideas and projects forward.

The pay rate for this position is $26 - $34/hour

What you're great at

Communicating effectively and professionally, both written and verbally.
Holding others and yourself accountable.
Handling information and maintaining confidentiality.
Organized with the ability to efficiently manage time and a high volume of tasks.
Taking initiative and providing solutions.
Collaborating with cross functional teams ensuring seamless communication and workflow.
Business minded, with the ability to push new ideas and projects forward.

What you'll be doing

Working directly with the CEO to support all aspects of their daily work routine.
Providing organizational support including the prioritization of tasks, idea and thought management as well as pushing new projects and ideas forward.
Calendar management including scheduling appointments, meetings, events, and proactively resolving scheduling conflicts.
Coordinating travel arrangements, including flights, accommodations, and transportation, while optimizing for cost and efficiency.
Prepare meeting agendas, attend meetings to take minutes when necessary, and follow up on action items and deadlines.
Maintain and organize important documents, reports, and records, ensuring they are easily accessible and confidential.
Handle expense reports, reimbursements, and budget tracking
Provide ad hoc support on special projects and initiatives including supporting other departments or Executives as needed.
Schedule appointments, meetings, and events, proactively resolving any scheduling conflicts.
Other administrative duties as required.

What we're looking for

A minimum of 2 years of experience in a similar Administrative support role.
Intermediate level proficiency with the MS Office Suite.

What you can expect from us

Medical and Dental benefits package
RRSP Matching program
Investment opportunities with Westbow Capital
New home discounts
Professional development opportunities
Supportive team and leadership staff
Casual and energetic work environment
Flexible work schedules
Fun and inclusive company events
Volunteer opportunities with Westbow Gives Back

At Westbow our vision is to create a world where every person has the skills and opportunities to reach their greatest potential. We value our employees; we are creative and innovative, and we strive to build lasting value in all that we do. We offer a casual and flexible work environment, growth and development opportunities, investment matching and new home discounts.

If this sounds like an opportunity for you, apply today and join in on our fun and inclusive culture! Get the chance to volunteer and work on meaningful initiatives and build a career that builds you.