No.: SCH II-24-0093NTE

POSTED: May 8, 2024

DEADLINE: May 16, 2024

Disability Management System/Records Administrator

1 - Term Position

People and Culture

Schedule II, Level 4

(Non-Union - 12 Months)

$69,723 - $82,955

This is a 1 year Term position

The Toronto District School Board adheres to equitable hiring, employment, and promotion practices.

Reporting to the Coordinator Disability Management, the Disability Management Systems/Records Administrator will provide support to the Coordinator in the implementation and administration of the Board's Disability Management program.

The Administrator will:

• assist with the development, implementation and evaluation of business processes, forms, operational manuals practices, training materials, policies and procedures for the Board's Disability Management program;
• ensure the disability management software application modules are set up and maintained;
• set up processes to ensure the safety and security of disability management records,
• conduct audits, analysis and reporting of trends, patterns, and indicators; and
• assist with research for grievances, arbitrations and hearings.

Summary of Duties:

Ø Assist with the development and setting up of business processes, policies, procedures, operational manuals and training materials;

Ø Ensure business process documentation is kept current and accurate, making adjustments and updates where necessary;

Ø Review forms and letters; update and change as necessary to ensure quality and consistent standards are maintained;

Ø Provide instructional support in the use of disability management software (e.g. Parklane) and other related applications;

Ø Assist with the setup, testing, implementation and upgrades of the disability case management modules;

Ø Set up and implement records management processes to ensure the safety and security of all disability management records in accordance with best practices and legislative requirements;

Ø Liaise with WSIB and external vendors such as Parklane, EAP and medical providers;

Ø Work collaboratively with management, staff/departments, third party providers and union representatives to gather, provide and communicate information related to disability management;

Ø Conduct research and analysis in the usage of external providers (i.e. EAP or IME), and provide recommendations to assist with setting of criteria and evaluation of services;

Ø Provide confidential administrative support to the Coordinator to assist with review of WSIB decisions, grievances and arbitrations;

Ø Design and run various reports and queries to analyze trends, patterns, indicators, and to meet information requirements for Management/Federations/Unions;

Ø Provide support to the grievance/arbitrations/hearing process including conducting research, participating in meetings, preparing confidential correspondence and maintain a tracking database and files of all grievance/arbitration/hearings material;

Ø Maintain and update budget information for the department; and

Ø Other duties as assigned.

Qualifications:

Ø Two year community college diploma in related field (e.g., Human Resources, Business Administration) with a minimum of two years progressively responsible related experience in public sector environment, or an equivalent combination of education and experience;

Ø Records management experience;

Ø Knowledge and familiarity in the use of disability management software (e.g., Parklane);

Ø Strong technical computer skills including spreadsheets, databases, presentation packages, employee/payroll information systems and records management applications;

Ø Research skills to gather and analyze information to make recommendations and prepare reports;

Ø Experience and ability to maintain and work with confidential information;

Ø Familiarity with related legislations (e.g. WSIA, Occupational Health and Safety Act) Board and/or departmental policies, procedures and collective agreement provisions;

Ø Proven ability to communicate effectively both orally and in writing;

Ø Proven ability to work collaboratively in a team environment;

Ø Discretion, judgement and ability to deal with highly confidential information;

Ø Strong problems solving organizational and analytical skills; and

Ø Proven ability in promoting equitable practices which value inclusiveness and diversity.

Special Requirements:

Ø Occasional travel may be required

Work Year : 12 Months

Location: 5050 Yonge Street (Wheelchair Accessible) (Hybrid Work Eligible)

Please note:

Applications must be submitted using the link below by May 16, 2024:

Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of Oppressive Practices, in our schools, our workplace and in the communities we serve. We strongly encourage applications from all individuals including those with varied lived experiences that can contribute to the diversification of the workforce at TDSB.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

The TDSB follows a hybrid work structure where some employees may be able to work remotely at times, based on operational requirements. Please refer to Policy P103 , Flexible Working Arrangements for more information.