Ross Place is an all-inclusive senior's community in the heart of historic Victoria, BC. Our vibrant residence has been voted Best in the City for 5 consecutive years and offers 140 independent living suites and 40 Island Health subsidized assisted living suites. Ross Place is proudly owned and operated by VRS Communities Society, a local non-profit organization with a 50-year reputation of providing honest, inclusive services and housing.

Ross Place is seeking an Administrative Assistant who is able to work in a fast-paced team environment. Under the direction of the General Manager, the Administrative Assistant is responsible for the day-to-day operation of several key areas:

KEY DUTIES & RESPONSIBILITIES:
Recruit, train, manage, schedule, and co-ordinate the responsibilities of the reception and greeter teams;
Prepare and process payroll for a team of 50 employees;
Maintain a complete set of accounting records for the residence;
Perform confidential accounting functions;
Prepare all resident billings, including rent increases and other correspondence;
Maintain resident and employee files;
Review forms, reports, and correspondence for completeness and accuracy;
Utilize various computer programs. Experience using SharePoint and Quadrant is an asset;
Respond to all queries concerning billings and payments from residents and/or their family members;
Handle Accounts Receivable and Accounts Payable to ensure timely payment and processing of all invoices;
Maintain all administration records, costs, supplies, storage;
Responsible for bank deposits and petty cash;
Maintain and order office supplies;
Record and distribute minutes for meetings;
Participate in the Occupational Health and Safety Committee ensuring minutes are taken and posted;
Maintain confidentiality of residents' personal information;
Assist Team Members in the preparation of confidential correspondence and other reports;
Decision-making authority and/or brings to the attention of the General Manager;
Complete other duties as assigned.

QUALIFICATIONS:
At least five years of accounting and payroll experience.
At least five years of clerical and/or office experience.
Minimum of one year in a manager or supervisor role.
Knowledge and proficiency of MS Office (i.e. PowerPoint, Excel, Outlook, and Teams).
Experience using Quadrant Financial is an asset.
Ability to type 50+ words per minute.
Must be able to speak English fluently and communicate effectively both verbally and in the composition of written materials.
Must pass a Criminal Record Check for working with Vulnerable Adults.
Must be fully vaccinated against COVID-19. Proof of vaccination is required upon hire.
Tuberculin skin test completed within probationary period.

Job Types: Full-time, Permanent

Pay: $52,500.00-$56,000.00 per year

Benefits:
Dental care
Discounted or free food
Extended health care
On-site parking
Paid time off
Flexible Language Requirement:
French not required
Schedule:
Monday to Friday
Weekends as needed

Application question(s):
Are you vaccinated with at least 2 doses of the COVID vaccine?

Education:
Secondary School (required)

Experience:
Accounting: 5 years (required)
Payroll: 5 years (required)
clerical or office: 5 years (required)
Leadership: 2 years (required)

Work Location: In person