Manager, Finance and Administration
Date Posted: 05/14/2024
Req ID: 37332
Faculty/Division: UofT Scarborough
Department: UTSC:Facilities Management
Campus: University of Toronto Scarborough (UTSC)
Description:
About Us:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey. This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.
Your Opportunity:
Under the general direction of the Director, the Manager, Finance & Administration is responsible for the management of complex financial and administration functions required to meet the goals and objectives of the Facilities Management Department. In this role, the Manager, Finance & Administration assists and advises the Director on financial strategies for the department, develops, manages and monitors various operating budgets (restricted and non-restricted), and provides project management support to the department's capital, administrative and operational initiatives. Advises Facilities Management Department (FMD) management and staff on University financial policies and practices and ensures adherence to the provisions of seven (7) Collective Agreements. In this role, as a member of the management team, will be an active participant in the department's strategic planning process. The Manager, Finance & Administration will lead the departments' administrative and financial staff providing oversight to the department's financial, workflow management, office administrative operations and central service functions. This role also includes the responsibility of planning and managing the department's administrative staff that includes: defining roles and responsibilities, hiring, supervision, and performance management. The Manager, Financial & Administration will oversee all financial processes for the department managing the departments operating budget (both restricted and non-restricted) and cost recovery budgets, financial processes and financial forecasting. This includes the management of the front line contact points to the campus community as well as the departmental administration aligning the departmental administrative practices with that of operational partners like IITS, Human Resource Services and Financial Services. In addition, the Manager, Financial & Administration will be a key point of contact for all ancillary services overseeing a team of staff to ensure that cost recoveries have been accurately completed following the Universities' financial processes. The Manager, Finance & Administration will work collaboratively with the FMD management group. The Manager, Finance & Administration will also lead operational projects such as: workflow mapping; financial performance reviews; communications and campus interface initiatives for the department, i.e. departmental website; work order management software upgrades; amongst others to ensure appropriate levels of service are provided and resources are used efficiently. Oversees the purchasing and administration of the departments' computer equipment resources and assets for the Department.
Qualifications Required:
I. EDUCATION: University degree and a professional accounting certification or in the final stages of certification and/or an equivalent combination of education and experience.
II. EXPERIENCE: Must have a minimum of 5 years relevant and progressive experience in financial management and administration, preferably in a post-secondary environment. Must have demonstrated experience managing complex budgets and managing and providing leadership to staffing a unionized environment. Must have experience: interpreting and applying Collective Agreements, employment policies, administering general accounting principles and procurement policies; providing financial advice to senior management and participating in strategic planning and: supervising staff in a unionized environment. Working knowledge of University of Toronto policies and procedures and their application is a definite asset.
III. SKILLS: Must be proficient in the MS Office software (Excel and Word) and advanced knowledge of finance and accounting. Sound working knowledge of FIS and HRIS (SAP) or equivalent systems is essential. Must have excellent: organizational and time management skills, oral and written communication skills, analytical, problem-solving, and financial and administrative skills. Must also have excellent oral and written communication skills.
IV. OTHER: Must be able to manage competing deadlines and a variety of complex projects simultaneously. Must be willing to respond to/and manage shifting priorities. Must be service oriented and responsive to the needs of the department and their clients. Must have the ability to adapt to new technology and to work effectively in an interdisciplinary environment and keep up-to-date on the rapid changes in the University environment. Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
Note: A full job description is available upon request from the UTSC HR Office.
Closing Date: 05/27/2024, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 4 -- Hiring Zone: $102,763 - $119,892 -- Broadband Salary Range: $102,763 - $171,273
Job Category: Administrative / Managerial
Recruiter: Chalsey Sahota
Lived Experience Statement: Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [email protected].
Job Segment: Strategic Planning, Performance Management, Project Manager, Equity, HRIS, Strategy, Technology, Human Resources, Finance