About the Opportunity
The Payroll & Benefits Specialist, reporting to the VP, People & Culture or his/her designates, works in partnership with the People & Culture team and all department Managers. This role delivers superior customer service to all employees, liaises with external suppliers and provides support related to pay and benefits.
Responsible for the full cycle payroll functions for both hourly and salaried employees in Canada and U.S
Responsible for Inputting all enrollments, changes, bonuses, commissions, terminations, new hires, etc. in accordance with process approvals
Create and communicate processes and policies for payroll administration, ensure adherence to implemented procedures and ensure full compliance
Ensure all vacation time and vacation pay is managed in accordance with statutory law and internal policies
Administer and maintain the time and attendance system to ensure accurate reporting or paid time and absence reporting
Run payroll-related reports as required and on time to support month end process
Complete year end processes related to payroll and benefits including year-end reconciliations, T4's, T4A's & W2's
Administer and maintain company benefits program for both Canada and US
Communicate with employees to ensure thorough understanding of benefits and address inquiries efficiently
Advise employees on eligibility, coverage and other benefit matters in a timely manner
Process billing and resolve discrepancies with insurance providers; reconcile and remit monthly premiums and record changes for both Canada and the US and maintains statistical data relative to premiums, claims and costs
Liaise with Insurance Carriers to resolve any issues with dental and other extended health care claims
Lead the annual benefits enrollment process in the US; communicate with all employees during open enrollment periods to explain plan changes and options
Maintain accurate employee records in the HRIS to support the ability to accurately report on people data
Support annual pay increase and variable pay processes by producing required reports, documentation and communication as requested
Explore, research and implement best practices to improve processes and to increase efficiency and maintain compliance with legislative requirements
Participate in other HR related projects as needed
Perform any other reasonable assignments given by the Department Management or his/her designates
Conduct all work duties as per the Occupational Health & Safety Act & Regulations, the health, safety & environmental policies, procedures, and policies of the client
About You
Completion of a college or university program in related program such as Human Resources, Business Administration or Finance
CHRP or CPM in Progress
5 – 7 years' experience processing full-cycle payroll in Canada and the US using payroll software, ADP preferred
Experience managing time and attendance software
Strong working knowledge with US and Canadian Benefits and Retirement Savings Programs
Working knowledge of Canadian and US payroll practices in Ontario, Quebec and Georgia
Intermediate to advance Excel skills
Ability to write routine reports and correspondence in English. Ability to present information in a clear and concise manner one on one or before groups of employees
To perform this job successfully, individual should have strong working knowledge of 3rd party payroll systems, time and attendance software and advanced Excel
Ability to maintain strict confidentiality
Strong mathematical skills
Working knowledge of payroll, tax, legislation and practices in Ontario
Strong interpersonal skills
Excellent Customer Service skills
Able to manage multiple demands efficiently
Hourly Rate $40 - $44/hr
How to Apply
Click the "Apply Now" button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #411062. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.