Under the direction of the Project Manager, Proposals, the Administrative Partner, Proposals will primarily be responsible for scheduling, formatting documents, tracking bids in Master Tracker, managing vendor forms, creating and maintaining folders, downloading RFPs from various sites, business development, assisting with presentations; with the goal of understanding business processes and practices and winning business.

Main Responsibilities:

• Project tracking; Schedule meetings, monitor timelines, create and manage folders;
• Manage project tasks in the team calendar;
• Work with other internal departments to gather documentation required for projects;
• Download new RFPs;
• Upload documents through the legal and helpdesk department portals;
• Coordinate and track translation and design requests;
• Submit and track design requests through project management tool;
• Provide formatting and pricing support to projects;
• Create internal meeting documentation for project kick off;
• Check bid sites for project opportunities;
• Prepare vendor forms and other client-related documents (using Word, PPT, Excel and Google Docs);
• Prepare sales and other presentations (using PPT/Google Sheets);
• Conduct any general duties, specific projects and responsibilities as assigned by the Project Manager, Proposals.

Education & Experience:

• 1-3 years' experience in an administrative role;
• Strong English and French verbal and written skills;
• Experience with automation or project management tools an asset;
• Experience with data-driven decision making an asset;
• Advanced MS Word, PowerPoint, Adobe, Excel and Google Docs skills essential;
• Ability to work with large documents with multiple versioning;
• Ability to work efficiently within short time frames;
• Knowledge of the staffing industry would be an asset.

Key Competencies:

• Advanced communication and interpersonal skills;
• Strong time management and organizational skills;
• Ability to work independently from home;
• Willing to travel for occasional in person meetings, as required;
• Self-motivated;
• Results-oriented;
• Team player mindset;
• Collaborative worker;
• Ability to manage and prioritize multiple assignments;
• Ability to effectively communicate and coordinate with sales teams in a client-focused environment;
• Flexibility to work outside core hours, as required.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.