Warehouse Material Coordinator

Location: Fort Saskatchewan, Alberta
Duration: 2-Month Contract

Position Overview

We are seeking an experienced Warehouse Material Coordinator to support a project-based assignment in Fort Saskatchewan, Alberta. The successful candidate will be responsible for coordinating warehouse operations, managing inventory records, supporting material movements, and ensuring materials are received, stored, and distributed in accordance with project requirements and safety standards. This role requires strong organizational skills, experience with inventory management systems, and the ability to work collaboratively with contractors, suppliers, and internal stakeholders.

Key Responsibilities

Warehouse Material Coordination

• Clean, organize, and prepare warehouse facilities and yard areas to support current and future material requirements.
• Maintain organization of yard materials, racking, shelving, and warehouse floor space.
• Support contractors with receiving, moving, storing, and shipping materials.
• Assist with forklift operations, material handling activities, and general warehouse administration.
• Perform inventory counts and maintain accurate warehouse records.
• Prepare outgoing shipments and ensure proper documentation is completed.

Material Records Management

• Maintain a comprehensive material tracking log and ensure all required documentation is completed, organized, and readily accessible.
• Record inventory transactions and material movements within the Maximo database.
• Create and maintain Material Test Report (MTR) logs for all site materials.
• Ensure material records are accurate, complete, and up to date.

Safety & Compliance

• Actively adhere to all company and site safety policies and procedures.
• Participate in daily safety meetings, toolbox talks, and safety initiatives.
• Support Hazard Identification (Hazard ID) and Incident Reporting processes.
• Complete required training in accordance with the Quality Management System.
• Follow formal hazard assessments and implement appropriate risk controls.
• Perform all work in accordance with safe work practices and procedures.

Project-Specific Support

• Receive, store, issue, transfer, and ship materials as required.
• Dispense materials to contractors and internal project resources.
• Verify all received materials include required Material Test Reports (MTRs) and certifications.
• Coordinate with suppliers regarding shortages, damages, discrepancies, or missing documentation.
• Assist contractors with material transfer procedures and documentation requirements.
• Monitor material delivery schedules and ensure timely receipt of project materials.
• Support continuous improvement initiatives related to warehouse and material handling processes.
• Assist with revisions of material receiving, inspection, and discrepancy reporting documentation.
• Facilitate efficient transfer of materials between projects, operations, and contractors.

Operational Support

• Receive and track operational material requirements.
• Fully utilize the Maximo warehouse management system to maintain inventory accuracy and establish permanent storage locations.
• Ensure all warehouse inventory information is accurately maintained within the Maximo database.
• Support day-to-day warehouse operations to meet project and operational requirements.

Requirements

Required Education

• Minimum High School Diploma or equivalent.

Required Experience

• 3-5 years of experience in warehouse coordination, materials management, inventory control, or a related field.
• Experience working in industrial, utilities, construction, energy, or project-based environments preferred.
• Experience using Maximo or similar inventory/warehouse management systems.
• Forklift operating experience considered an asset.

Skills & Competencies

• Strong organizational and time management skills.
• Excellent attention to detail and record-keeping abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.
• Proficiency with inventory control processes and material tracking systems.
• Commitment to maintaining a safe workplace.

Physical Requirements

• Ability to work in a warehouse and outdoor yard environment.
• Capable of lifting, moving, and handling materials within established safety guidelines.
• Ability to stand, walk, and perform physical tasks throughout the workday.

Additional Information

• No supervisory responsibilities.
• Must be legally authorized to work in Canada.
• This is a 2-month contract opportunity based in Fort Saskatchewan, Alberta.

Please note: Only candidates who are legally authorized to work in Canada will be considered for this opportunity. Applicants may be required to provide proof of education, certifications, and relevant work experience.

Please include your wage expectations when applying.

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

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