Executive Assistant

About Us

Founded in 1943, we are a rapidly growing after-market auto parts and services business headquartered in Regina. We serve retail, wholesale, and commercial customers across Saskatchewan and operate retail and service outlets in Regina, Emerald Park, Yorkton, Weyburn, and Estevan. As a proud member of Auto Value, one of North America's largest automotive parts distribution networks - we are committed to quality, reliability, and customer service.

We're looking for an exceptional Executive Assistant to join our team who thrives in a fast-paced environment and takes pride in staying one step ahead. This role is ideal for someone who enjoys variety, can work independently, and requires minimal direction to get things done.

This position offers flexibility in scheduling. While you'll work a minimum of 30 hours per week, it could be a full time position for someone with the right skill set. It would be an excellent fit for someone looking to work partial days while maintaining the flexibility to increase their hours when required.

What You'll Do

• Prepare, edit, and format professional documents, reports, contracts and presentations

• Manage email correspondence and draft communications

• Coordinate meetings, appointments, and calendars

• Assist with basic event planning and company functions

• Organize files and maintain accurate records

• Handle confidential information with professionalism and discretion

• Support executives with a variety of administrative projects and day-to-day tasks

• Anticipate needs and solve problems before they become issues

• Perform the many behind-the-scenes tasks that keep an executive and office running smoothly

Requirements

What We're Looking For

• Highly organized with exceptional attention to detail

• Comfortable working in a fast-paced, ever-changing environment

• Self-motivated and able to work with minimal supervision

• Strong critical thinking and problem-solving skills

• Excellent written and verbal communication skills

• Strong Microsoft Office Skills including Outlook, Word, Excel and Powerpoint [required]

• High level of professionalism and confidentiality

• Able to prioritize multiple tasks and consistently meet deadlines

• Positive attitude and willingness to jump in wherever needed

Benefits

Why Work With Us – Benefits

At Auto Electric Service Ltd. and Mainline Fleet Service, we believe our people are the key to our success. We offer a supportive, team-focused workplace where employees feel valued, respected, and part of a long-standing local legacy.

Our team members enjoy a comprehensive benefits package that supports health, financial security, and personal growth — including health and dental coverage, life and disability insurance, a pension plan, training and development opportunities, and employee discounts. We also promote work-life balance through regular breaks, steady hours, and a positive, community-minded culture.

Here, you're more than an employee — you're part of a team that takes pride in doing great work and supporting one another every step of the way.

• Competitive salary with performance-based bonuses
• Comprehensive health and dental coverage
• Life and disability insurance
• Company pension plan
• Employee discounts
• Flexible scheduling for work-life balance
• Paid time off and holiday pay
• Training and development opportunities

Why Join Us?

You'll play a key role in supporting leadership and helping keep our business running efficiently. We value initiative, trust our people to do great work, and offer the flexibility to build a schedule that works for both you and the business.

If you're the kind of person who notices the details others miss, enjoys taking ownership of your work, and loves keeping things organized, we'd love to hear from you.