Important:

This is an in-person role based in Toronto. The successful candidate will be required to work from our Queens Quay West office Monday to Friday.

This is a 6-month fixed-term contract, with the potential for renewal or conversion to a permanent full-time position based on performance and business needs.

About Us:

Making fans - That's what we're all about! Since our humble beginnings in 2011, these two words have driven Big Viking Games to become the successful company it is today. We are focused on making our mark as a next-generation, live operations games company.

We believe that each Viking is unique and brings exponential value to the company. In return, we provide Vikings with the opportunity to solve problems through continuous learning and fostering feedback, ultimately mastering their craft. By investing in our Vikings and in new technologies, we can continue our success for years to come.

We are embarking on an adventure and rely on our team of skilled, enthusiastic, and collaborative Vikings to turn our ship towards a new horizon.

About the Role:

This is not your average admin role. It's a high-impact position that keeps our Executive Team running smoothly while amplifying our brand voice internally and externally. You'll streamline calendars, unblock workflows, and serve as a key connector across teams, all while contributing to brand content that reflects who we are as a company.

You'll get hands-on exposure to the inner workings of a live operations company—executive ops, recruiting, brand, and culture—with mentorship from senior leaders and room to grow into marketing, operations, or strategy.

Executive Partnership

• Coordinate complex calendars, travel logistics, and meeting materials for our Executive Team
• Compile briefing decks and concise summaries for internal and external stakeholders
• Manage select personal projects and concierge-style tasks for CEO to free up bandwidth
• Act as gatekeeper for follow-ups and confidential information, resolving scheduling conflicts proactively
• Anticipate needs and surface potential bottlenecks before they become problems
  

Brand Marketing & Content

• Maintain and execute the content calendar: draft, schedule, and publish posts across social media properties
• Collaborate with design partners to brief on visuals and ensure brand consistency
• Track engagement metrics, prepare weekly highlights, and recommend optimizations
  

Special Projects & Media Management

• Contribute to cross-functional projects, including marketing asset production, brand campaigns, and liveops initiatives
• Assist with data organization, basic reporting, and AI-powered research to support content development and strategy
• Support light production workflows such as uploading assets, coordinating edits, formatting video content, and preparing digital media for distribution
  

Office & Recruiting Operations

• Keep our Toronto HQ guest-ready: welcome visitors, liaise with building management, maintain inventory of supplies and equipment
• Coordinate logistics for internal events and team socials from concept through on-site support
• Partner with People & Culture on interview scheduling, candidate communications, and onboarding logistics

Requirements

You Have:

• A demonstrated ability to juggle multiple priorities with speed and accuracy
• Sharp problem-solving instincts—you anticipate needs, navigate ambiguity with confidence, and find creative solutions before others even notice there's an issue
• Strong writing and communication skills with a clear sense of tone, audience, and brand
• In-office availability (5 days/week) and a hands-on mindset that thrives in real-time collaboration and fast-paced execution
• A willingness to occasionally support personal errands or off-site coordination outside regular working hours
• A growth mindset and the ambition to learn across functions
• Meticulous organizational skills and a love of building structure where there isn't any
• Proven proficiency with Google Workspace, and tools like Canva, Notion, Asana, and Slack
• Exceptional attention to detail—you read between the lines and catch small cues, like the request to mention 'inbox zero' in your application
• Experience with AI tools and automation that improve your workflows
• A valid driver's license and access to a personal vehicle for occasional errands, event support, or off-site logistics

Benefits

• A high-impact role supporting executive leadership and cross-functional teams
• Exposure to the inner workings of a gaming and live operations company
• Hands-on learning and mentorship from experienced leaders across disciplines
• The opportunity to explore multiple career paths
• Competitive salary aligned with experience and responsibilities
• A 6-month contract with the potential for renewal or transition into a permanent full-time role

We look forward to reviewing your application!

Big Viking Games is committed to creating an inclusive and accessible environment for all candidates. We welcome applications from individuals of all abilities and will provide accommodations throughout the hiring process as needed. If you require any accommodations, please email [email protected] so we can work with you to support your needs.