Peter Lucas is seeking a dedicated and highly organized Project Procurement Administrator to support the project procurement team in ensuring the effective and efficient administration of procurement activities. This role will focus on maintaining project documentation, assisting in procurement processes, and ensuring compliance with health and safety protocols.

Key Responsibilities:

• Promote and enforce the site and Safety culture, ensuring a safe work environment by adhering to safety protocols.
• Maintain and organize Google Drive package folders and overall Project Procurement Matrix.
• Scan Quality Control (QC) and Inspection and Test Plan (ITP) handover documents and upload them onto SharePoint.
• Manage asset numbers and spare parts handover to maintenance, creating assets in Maximo if over 30 assets.
• Assist in preparing weekly meeting minutes and project status reports.
• Compile proposals and file them in Google Drive project folders for easy access and tracking.
• Upload vendor insurance and worksafe documents to Google Drive folders for compliance.
• Email site alerts regarding project-related activities to ensure smooth communication.
• Complete bidders' lists for review and approval by the procurement and project managers.
• Create and process purchase requisitions to meet project requirements.
• Draft Letters of Regret to unsuccessful bidders.
• Assist the Construction Management (CM) team with contractor field verification as required.
• Perform additional duties and responsibilities as required by the project needs.

Schedule: Monday to Thursday (4-day work week).

Hybrid role: Every other week at site.

This is a short term 2 month contract role.

We appreciate all applicants' interest; however, only those selected for an interview will be contacted. Wages are negotiable based on experience and qualifications.

Global reference checks may be conducted after the interview process.

Note: Peter Lucas Project Management is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We acknowledge that the Peter Lucas head office is located on Treaty 6 Territory, the traditional lands of the Cree, Saulteaux, Dene, Dakota, Lakota, Nakota, and the homeland of the Metis.

We recognize that our work, our lives and our communities extend beyond these borders, taking place on the traditional and unceded territories of Indigenous Peoples across what is now known as Canada.

As we live, work, and play in these diverse lands, we honor the deep histories, cultures, and contributions of First Nations, Inuit, and Metis Peoples. In the spirit of Reconciliation and guided by our mission to elevate people and communities while driving innovation and sustainability, we are committed to building respectful relationships and shared success across this land we call home.

Requirements

• Proficiency in SharePoint and Google Suite products.
• Familiarity with Document Control Standards and Procedures and version control of documents.
• Knowledge of Project Controls Processes including cost, schedule, and change management.
• Proficiency in Microsoft Suite of products.
• Experience with SAP S4 HANA ERP system (familiarity with IBM Maximo is a plus).
• Skilled in handling PDF programs and document management tools.
• Highly organized with the ability to locate and manage information within provided systems efficiently.
• Strong verbal and written communication skills to ensure clear and concise information sharing.